Assistant Coordinator

Job Overview:

In Good Company is one of northern Indiana’s premier property management companies. As a three-time recipient of the Indiana Apartment Association's Management Company of the Year Award, we strive to attract and retain the best team in the industry. We are looking for quality people who are experienced in creating the right environment for our residents.

In Good Company offers competitive, market-based compensation. We also offer Health, Dental and Vision insurance options, a generous 401k with up to 5% match, vesting begins at one year, employer provided Life Insurance plan, and Paid Time Off which accrues immediately and is available after 90 day probationary period.

eWe are looking for an experienced and proven Assistant Corporate Coordinator. This team player acts as direct support the IGC Corporate Coordinator and provides additional support to top team members, as directed, to ensure that company goals and objectives are accomplished and that corporate office operations run efficiently. The position is required to maintain and internal processes that support IGC Management companywide as well as coordinate internal and external resources to expedite workflows. The ACC has daily communication with employees and vendors and external sources on various projects and tasks and must plan and prioritize work to ensure that IGC priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

• Provide administrative and office support including main phone line voice mail management. Sort and triage mail; maintain e-mail, birthday, anniversary, employee review and other various address directories.
• Maintain Human Resource filing system and ADP database as well as the corporate administrative flow of Human Resource documentation and reporting compliance.
• Maintain electronic filing system and retrieve corporate records, documents, and reports including researching and conducting data to prepare documents for review.
• Administrative review for completion to prepare payroll for processing and assist in HR administrative compliance
• Responsible for corporate office stocking and technology needs including all IGC marketing materials and IGC uniforms.
• Assist in calendar management and professional scheduling for IGC corporate office team, agendas, email, phone calls, community resident issues, and other company logistics, as well as content and flow of information to corporate team members.
• Assist in organizing team communications and plan events, both internal and off-site
• Obtain or maintain company paid Notary certification
• Maintain professionalism and strict confidentiality with all materials.

Skills

The ACC must have excellent written and verbal communication skills. They are required to possess strong time-management skills and an ability to organize and coordinate multiple concurrent projects with meticulous attention to detail. This position calls for high proficiency with office productivity tools and an aptitude for learning new software and systems. Some knowledge of A/P is preferred. The ACC must be a flexible team player, willing to adapt to changes and unafraid of challenges. IGC requires this position to possess the ability to maintain confidentiality of all information related to the company and its employees.

Assistant Corporate Coordinator operates in a dynamic environment, balancing office duties with office errands and some travel to community sites for delivery of marketing items or company meetings. This position may be required to travel for IGC events. Their work setting can occasionally shift to various properties, requiring adaptability to different physical settings. Work hours do not normally extend past the typical nine-to-five. The role demands high interaction levels with senior management, staff, and external contractors, fostering a culture of collaboration and problem-solving.

The pace is often fast, balancing multiple projects and senior management needs. Technology plays a crucial role in streamlining tasks and enhancing communication.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• All IGC team member are required to successfully pass a criminal background check and illegal substance screening. Are you willing to submit to, and satisfactorily complete these tests as a condition of employment?

Education:

• High school or equivalent (Required)

Experience:

• Real estate administrative: 1 year (Preferred)

Work Location: In person