What are the responsibilities and job description for the Administrative Assistant position at Infinite Computing Systems?
- Acting as the administrative point of contact between the executives and internal/external clients
- Undertaking the tasks of receiving calls, take messages and routing correspondence.
- Handling executives’ requests and queries appropriately, managing action register and report as required.
· Has the ability to maintain privacy and confidentiality of key sensitive matters and information
- Exemplary planning and time management skills
- Up to date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload.
- High level verbal and written communications skills
· Performs specialized duties in budget management in accordance with City processes and rules.
· Confirms purchase request details and prepares appropriate documentation.
· Process daily, weekly, monthly, and quarterly reports of approved budget, amount spent, and variances.
· Prepare management reports related to budget as needed.
· Conducts invoice and purchase order reconciliation.
· Communicates and maintains working relationship with user agencies, internal department staff, and suppliers to meet customer expectations; assists with questions and concerns regarding Oracle policies.
· Resolves conflicts concerning goods/services at department and vendor level.
· Inspects invoices and troubleshoots problems between divisions and vendors to include price discrepancies, credits, and other payment terms.
· Assists in the development and review of budgeting procedures and methods.
· Follows standardized procedures and written instructions to accomplish assigned tasks.
Job Type: Contract
Pay: $17.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Executive administrative support: 2 years (Required)
- Prepare management Reports: 2 years (Required)
- Conducts invoice and purchase order: 2 years (Required)
- budget management: 2 years (Required)
Work Location: On the road
Salary : $17 - $18
