Job Posting for Benefits Specialist at Infrastructure Consulting & Engineering

Benefits Specialist – West Columbia, SC

Infrastructure Consulting & Engineering, LLC (ICE) is seeking a Benefits Specialist to join our team in Columbia, South Carolina. As our company expands, we are thrilled to introduce this new position. The Benefits Specialist will be responsible for seamlessly onboarding new employees into our benefits administration software, conducting comprehensive benefits orientation sessions, enrolling new hires into the ICE 401(k) plan, and providing dedicated support to address any inquiries or challenges regarding employee benefits. Additionally, this pivotal role will collaborate closely with the Human Resources Director, lending support across various HR functions as needed.

Responsibilities

Conduct benefits orientation meetings for new hires, explaining the ICE benefits plans and answering questions from new hires. Be the point of contact for benefits questions and assistance for all employees.
Enter new employees into benefits administration enrollment software and send invitation emails with instructions and web portal links.
Audit and follow up with employees to enroll in benefits selections in required time frames.
Assist employees who choose to participate in Health Savings Accounts (HSA).
Send enrollment documents to payroll for correct premiums to be set up.
Update medical/dental coverage for employees who have life events and send updated enrollment documentation to payroll.
Assist HR Director with benefits open enrollment preparation, employee meetings and employees completing annual open enrollment in benefits administration software.
Set up new employees in the Human Resources Information System (HRIS) and send the invitation email, ensure new employees complete their HRIS onboarding items.
Maintain good relations with insurance carrier’s customer service representatives.
Forward driver's license information of employees with company vehicles to the vehicle fleet manager.
Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; review policies and practices to maintain compliance.
Performs other HR duties as assigned.

Qualifications

Proficiency with or the ability to quickly learn the organization’s HRIS and benefits administration software systems.
Excellent verbal and written communication skills.
Strong Interpersonal, negotiation, and conflict resolution skills.
Ability to prioritize tasks and to delegate them when appropriate.
Thorough knowledge of employment-related laws and regulations.
Proficient with Microsoft Office Suite/365 or related software.
Must be authorized to work in the U.S. and must complete a pre-employment screening.
ICE is a drug-free workplace.

Education and Experience Requirements

Associate’s degree in Business Administration or Finance required.
Minimum of 3 years of benefits administration experience required, preferably with a private sector firm.
Experience with HRIS/benefits administration software required.

Physical Demands

This position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions.

Expected Hours of Work

The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule.

Compensation

Please note that the salary ranges provided herein are general guidelines. Actual compensation for this position varies and is based on a variety of factors including but not limited to educational background, years of industry experience, specific skills, certifications, and current market trends. We strive to offer competitive and fair compensation packages that reflect the qualifications and contributions of our team members. During the hiring process, personalized compensation details will be discussed more precisely based on the candidate's individual experience and qualifications. We encourage open dialogue to ensure our offers meet the expectations and needs of both parties.

About ICE

Infrastructure Consulting & Engineering, LLC (ICE) is a leading transportation design and consulting firm headquartered in West Columbia, SC. With expertise across various disciplines including highways, bridges, hydrology, geotechnical engineering, and more, ICE delivers comprehensive solutions tailored to diverse project needs. Founded in 2005, ICE has grown to nearly 500 employees across 8 states, including over 130 licensed professionals and certified personnel. Our mission is to provide innovative transportation solutions while prioritizing client service, safety, and employee well-being.

Company Benefits

ICE offers a comprehensive benefits package including healthcare, insurance, retirement plans, education assistance, employee assistance programs, and paid time off, reflecting our commitment to supporting employees and their families.

Equal Employment Opportunity (EEO) Employer

ICE is an Equal Opportunity Employer and encourages qualified veterans and individuals with disabilities to apply. ICE does not discriminate on the basis of race, sex, color, religion, gender, sexual orientation or preference, gender identity or expression, national origin or ethnicity, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable federal, state, and local laws. ICE is committed to providing a workplace that is inclusive and accessible to individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation to apply for this position, please contact Human Resources at 803-888-1893 or via email at careers@ice-eng.com.

Diversity and Inclusion

Diversity and inclusion are critical values at ICE. We welcome applicants from all backgrounds, including those from underrepresented communities, and are committed to creating an inclusive environment where everyone feels valued, respected, and supported. We believe that diversity enriches our community and strengthens our ability to achieve our goals. By fostering a culture of inclusivity, we aim to create a community that celebrates differences and promotes equity and justice for all.

www.ice-eng.com

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