Accounts Payable Coordinator

Ingersoll Rand is committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Summary

The Accounts Payable Coordinator is a key role for the Ingersoll Rand, Dosatron International business located in Clearwater, Florida office. This position will be responsible for Accounts Payable activities including processing supplier invoices and employee expenses and ensuring that payments are made on a timely basis in line with company policy. The Accounts Payable Coordinator will also be responsible for Supplier Statement Reconciliations, dispute resolution and ad hoc Accounts Payable reporting as required.

Key Performance Areas:

• New Account Creation: assist the business in the creation of new supplier accounts as needed.
• Management of existing supplier accounts: maintenance of existing supplier accounts; including data updates as needed to keep accounts current and accurate. Ownership of allocated supplier accounts and review on a regular basis to ensure that the supplier accounts are understood and properly managed.
• Document processing & record keeping: processing of purchasing documents including supplier invoices, employee expenses and debit notes. Ensuring that processing is complete & accurately coded. Scan check copies and other documentation to vendor records. Manage W-9 records and procedures. Posting cash receipts.
• Supplier & other Payments: Entering, matching purchasing invoices. Ensuring supplier, expense & other payments are made on a timely basis. Processing credit card payments to vendors. Processing weekly check run and EFT payments. Supporting effective transition to Ingersoll Rand processes and policies.
• Dispute Resolution: resolution of supplier disputes working closely with the business including purchasing managers. Timely resolution of pricing & delivery queries to prevent suppliers placing the business on ‘stop’.
• Reconciliations: regular supplier statement reconciliations ensuring payment system & supplier are reconciled and appropriate actions are taken to resolve reconciling items.
• Close: Facilitating an accurate and timely monthly close; AP reconciliations to GL.
• Cross-trained: to effectively back up accounts receivables.
• Other Duties: Other responsibilities as assigned or required; including analyzing and improving workflow processes.

Qualifications

• High school degree; preferably an Associates from an accredited finance or accounting program
• Microsoft Dynamics (Great Plains) experience a plus, or similar accounting software experience
• 1-3 years Experience in an accounts payables role preferred

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40 respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency.