Temporary - CHPP (Community Health Planning and Partnerships) Program Assistant

This a temporary job is that will range from 20-29 hours a week for up to a year.

**Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified.  The position could possibly close at any time.*** 

 Under the supervision of the Innovation and Planning Manager, provides support for the Health Equity & Social Justice Coordinator and the Policy Analyst. The CHPP Programs Assistant works to provide administrative support for grant-funded and strategic initiatives identified by the department’s Community Health, Planning, and Partnerships (CHPP) branch, including Advance Peace and the Health Equity Council. This position schedules meetings and training sessions, gathers materials, types correspondence, drafts resolutions, and maintains confidential information. Assists with ensuring appropriate actions and deadlines are met.

1. Provides a variety of administrative support services for the CHPP Branch including typing    letters, reports, and other documents, scheduling appointments, and preparing and maintaining files; including confidential information.
2. Prepares and organizes agendas for various meetings.
3. Tracks and assists with monitoring contracts and invoices for payment associated with contracts, including reviewing invoices for scope of service and accurate dollar amount.
4. Attends meetings and takes and transcribes minutes.
5. Will collaborate with community members, neighborhood organizations, providers, faith-based organizations, and key stakeholders to improve partnerships and achieve collective impact.
6. Plans, organizations, coordinates and completes projects as assigned.
7. Works with staff to implement, and report on project activities.
8. Maintains project records and files. 

Other Functions:

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to HIPAA and other privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.
• Ability to meet deadlines in a timely manner, change focus on projects as needed and multitask.
• Dependable and regular attendance required.
• Ability to handle stressful situations on an occasional basis
• Ability to maintain excellent customer service during stressful situations. 

(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)

Education:  A minimum of a high school diploma or equivalent is required.   Some college-level course work in Administrative Skills, Business, Data Processing, Public Health, Human Services, Political Science, or a related field is required. 

Experience:  A minimum of one year of experience related to the job description essential functions is required.   

Other Requirements:  

• Must possess good writing, analytical and communication skills.

(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description.  The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria)             

1. This position works in an indoor environment.  There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.    
2. This position is required to travel for meetings and appointments.  

Physical Requirements: 

• This position requires the ability to sit, stand, walk, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.  
• This position’s physical requirements require periodic stamina in twisting, bending, stooping/crouching, squatting, kneeling, carrying, crawling, lifting, carrying, pushing, pulling, and reaching.
• This position’s physical requirements require regular stamina in sitting, standing, walking, and enduring repetitive movements of the wrists, hands or fingers. 
• This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above. 
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.  
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress. 

(This job requires the ability to perform the essential functions contained in this description.  These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

February 2023, UAW E

Salary : $19