Maintenance Planning Specialist

What We Do At Inland:

Inland Packaging is a local label and packaging manufacturer seeking a Maintenance Planning Specialist to join our growing team. Here at Inland, we print labels for brands like Kraft Heinz, New Glarus Brewing, Sprecher’s, Leinenkugel’s, and Coors Light. Inland family-owned business (80 years- to be exact) that invests in cutting edge technology and provides endless career advancement opportunities.

Job Summary:

The Maintenance Planning Specialist is responsible for ensuring asset availability and reliability at the lowest cost. Scheduling routine, preventative, and emergency maintenance throughout our facilities, using a computerized maintenance management system (CMMS). Tasks include generating work orders and creating schedules; maintaining records of work history; working with OEMs for the anticipated life cycle of asset and parts, working with plant leaders, Operations and Maintenance personnel, and the Production Scheduling department to schedule regular maintenance on all machines. Procuring necessary parts and tooling for operational assets, maintaining an inventory of parts, creating procedural manuals, and developing manuals that cover maintenance and training. The Maintenance Planning Specialist will look for opportunities to understand points of failure and eliminate chronic maintenance and facility needs, increasing efficiency across the entire organization and work directly with our external machine manufacturers and contractors to schedule necessary events to improve the uptime of Inland’s assets and reliability of necessary facility infrastructure.

Essential Duties & Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This list of essential functions is not exhaustive and may be supplemented as necessary.

• Schedule maintenance activities across multiple facilities using CMMS.
• Ensure quality data collection exists for Maintenance and Facility repairs.
• Work directly with Machine manufacturers on establishing life cycle awareness and planning for Inland assets.
• Organize spare parts inventories to prepare for emergency or preventative maintenance needs.
• Foster a culture of safety awareness through correct maintenance processes.
• Prepare preventative maintenance plans and schedules that are in alignment with the organization’s Operations and maintenance goals.
• Lead communication between maintenance, operations, and scheduling of maintenance work to ensure that everyone receives timely, efficient, and quality service.
• Coordinate planned downtimes to reduce the time between failures and minimize interference with production schedules.
• Designs, analyzes, evaluates, implements, and manages maintenance performance metrics to improve the facility’s operation and maintenance programs. This includes forecasting, monitoring, and analyzing the use of departmental physical and human resources.
• Leads discussion around the collection and analysis of CMMS and departmental KPI data for operational and financial decisions. Generate reports regarding Asset life cycle, costs, and obsolescence to plan for repair, upgrade, or replacement.
• Assists Maintenance Manager with generating reports to support team and individual performance measurements in according to department KPI’s and goal.
• Assist the Maintenance Manager with conducting analysis on spending, for the monthly forecast review by managing the optimal stock of spare parts and materials.
• Analyze and evaluate (on a quantitative or qualitative basis) the effectiveness CMMS system.
• Develop life cycle cost analyses of assets by performing cost benefit or economic evaluations of current assets.
• Advise on the distribution of work among positions and organizations and the appropriate staffing levels and skills mix.
• Advise on the potential benefits/uses of automation to improve the efficiency of administrative support or program operations.
• Evaluate and advise on the organization, methods, and procedures for providing administrative support systems such as records, communications, directives, forms, files, and documentation.

Core Competencies:

• Cultivating Networks and Partnerships
  • Initiating and maintaining strategic relationships with stakeholders and potential partners inside and outside the organization (e.g., customers, peers, cross-functional partners, external vendors, alliance partners) who are willing and able to provide the information, ideas, expertise, and/or influence needed to advance understanding of business issues and achieve business goals.
• Continuous Learning
  • Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Leveraging Feedback
  • Taking full advantage of opportunities to receive and explore feedback about own performance (from assessments, managers, coworkers, internal/external partners, or customers); responding favorably to feedback and using it constructively to take action to improve knowledge, skills, behavior, and impact on others.
• Results Oriented
  • Setting high goals for personal accomplishment that align with organizational projects and expected outcomes; tenaciously working to meet or exceed goals while deriving satisfaction for that achievement and continuous improvement.

Essential skills and experience:

• Associate degree in Electromechanical Technology, Business Management, Supply Chain, or Industrial Engineering and/or equivalent experience in procurement or maintenance planning required.
• 5 years of work experience with TPM, CMMS systems, or Lean Manufacturing principles.
• 3 years of work experience with creating, implementing, and working within a strong preventative maintenance program.
• Ability to develop productive relationships and communicate effectively with management, peers, plant personnel, suppliers, and customers.
• Ability to manage influence through persuasion, negotiation, and consensus building.
• Machine aptitude and a working knowledge of electrical and mechanical systems.
• High sense of urgency and ability to work self-directed in a fast-paced environment.
• Detail-oriented with an ability to manage throughput, prioritize work and minimize production downtime.
• Strong interpersonal, verbal, and written communication skills.
• Self-starter with the ability to manage time and meet deadlines.
• Proficient in Microsoft Suite and comfortable learning new technology and programs, with strong analytical skills.

Nonessential skills and experience:

• Advanced degree in Maintenance, leadership, or a related field
• Knowledge of the print and packaging industry

Work Environment:

• Operates in a demanding, fast-paced, people-oriented manufacturing environment with frequent changes and interruptions, and multiple project assignments.
• Works with a variety of people including vendors, customers, employees, team members, and managers.

Required Work Schedule:

• Typically works standard business hours.
• May have to occasionally flex working hours to address a specific business need.
• Must be flexible for occasional meetings and responsibilities outside of standard business hours including weekends.
• Occasional travel may be required with overnight trips included.

Physical Requirements:

• Position is generally sedentary; visual acuity corrected to 20/40 is required.