Executive Assistant

Description

SUMMARY: 

The Executive Assistant will coordinate and provide support services to the CEO and COO. The Executive Assistant must fully understand the organization’s policies and procedures to satisfy the expectations of this position as this role acts as a point of contact in the absence of the CEO and COO to help with ongoing communication and exchanges. This role serves as a liaison between the executive team and internal and external customers.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Acts as support to CEO and COO to help with oversight and growth of the business 
• Attend meetings and ensure critical information is distributed to leadership team members 
• Organize board meetings and develop reports for distribution 
• Develop correspondence to help advance the mission of the organization 
• Assist with policy development and implementation across various companies 
• Organizes and maintains records for the organization to ensure compliance with internal and external regulatory bodies including local and federal government oversight agencies. 
• Arranges and coordinate travel schedules and reservations. 
• Conducts research and develops reports to communicate to key stakeholders. 
• Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities and records, and transcribes minutes of meetings. 
• Manages multiple calendars and ensures team members are actively involved in community events and engaged with stakeholders. 
• Organizes town hall meetings and other engagement activities to support cultivate and maintain relationships across all companies. 
• Collaborates with leadership to identify approaches to improve the brand and position of the company. 
• Assist with company events and initiatives, as needed. 
• Oversees the rehab services delivered by consultants through managing appointments, developing reports, and coordinating resources to ensure authorized services are rendered. 
• Other duties as assigned.

Requirements

EDUCATION AND/OR EXPERIENCE:

Associate degree (A.A.) from a college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. 

Vaccination Requirements: 

COVID-19 Vaccination is required.