What are the responsibilities and job description for the Executive Assistant to C-level position at Instacart?
We're transforming the grocery industry
At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.
Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.
Instacart is a Flex First team
There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best work—whether it’s from home, an office, or your favorite coffee shop—while staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.
OVERVIEW
As one of the Executive Assistants supporting our C-suite, you will have a far-reaching impact across the organization with a front-row seat to the inner-workings of the business. The ideal candidate shows care, removes roadblocks, and models core admin behavior while encouraging others to do the same. Attention to detail, as well as excellent written, verbal, and interpersonal communication skills are required.
ABOUT THE JOB
- Manage all business related administrative support for your executive
- Act as the gatekeeper for the executive office, understanding business needs, and fielding inquiries from the dispersed team
- Manage all scheduling for your executive, including pProactively planings long-term calendaring beyond day-to-day needs
- Research, plan, and book travel adhering to company policies; travel with and support executive during occasional domestic (USA) and infrequent international trips
- Plan and coordinate occasional executive offsites and onsites
- Partner with the Chief of Staff to support day-to-day and long-term priorities of the executive and to support the implementation of business solutions
- Think creatively to reduce company spending and improve efficiency
- Take initiative and offer assistance where needed; adding value whenever possible
ABOUT YOU
- A minimum of 5 years consecutive Executive Assistance experience and direct experience supporting C-level executives, ideally at large companies
- Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
- Ability to work flexible hours to assist the business needs, including up to 25% travel, including regular visits to our SF office
- Efficiency expert who leverages creative problem-solving skills and works well within tight timelines
- Outstanding, polished oral and written communication
- Strong organizational skills and heavy attention to detail
- Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
- Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
- Gifted “scheduler” (Google Calendar and Google apps specifically); you can keep calm through the challenges of dynamic schedules (and reschedules)
- Ability to achieve results under tight deadlines
- A can-do "make it happen" attitude - you are comfortable making decisions with little supervision or direction
#LI-Remote
Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.
Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.
For US based candidates, the base pay ranges for a successful candidate are listed below.
Accommodations & Accessibility
At Instacart, we strive to create an accessible and inclusive experience for all candidates. If you need assistance submitting an application through our career site due to a disability, please submit an Accommodations Request Form and someone from our team will reach out soon to see how we may be able to assist.
Salary : $147,000 - $163,000
