Executive Assistant

Position: Senior Executive Assistant to COO

Location: Downers Grove

Summary:

The role provides high level confidential executive, administrative and project management support to the COO primarily as well as CFO and CHRO/CLO. You will interface with the Company’s owners, other executive officers of the company, all employee levels, and external customers, suppliers and vendors. Successful candidates must have exceptional verbal and written communication, interpersonal, organizational, customer service, and teamwork skills. We are looking for a proactive, self-starter who loves to solve problems before they arise. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.

What will you do?

• Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
• Interacts in a professional manner with senior executives internally and externally including Owners, Board members, Executives, key suppliers, key vendors, and Customers
• Arrange travel, accommodations, car rental, Visas when necessary, itineraries, and all correspondence related to arrangements as needed
• Travel arrangements will be domestic or international
• Must maintain records and keep updated: Visas and passports, flights, security, cars, hotels, etc.)
• Will also make arrangements for direct reports for some trips
• Plan, organize and implement events, such as meetings, business luncheons or client dinners
• Manage executive schedule and act as a liaison for the executive team
• Prepare confidential reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
• Prepares purchase requisitions, processes departmental invoices and orders supplies
• Develops Excel spreadsheets and PowerPoint presentations
• Enters and submits expense report
• Works autonomously to manage projects and maintain communication with interested parties
• Special projects as assigned and able to work nontraditional schedule due to Executive travel and global time zones
• This position is not static and will be revised as the need of the organization’s business evolves.

Qualifications:

• Seven or more years of experience as a C-level executive assistant role in a fast-paced company environment
• Advanced skills in Microsoft Word, Outlook, Visio, PowerPoint, and Excel
• Must be excellent with technology and experience with SAP, and Concur is a plus
• Strong problem solver, extremely organized and solid analytical skills
• Enthusiastic and energetic with a commitment to quality in all work
• Excellent communication skills and an acute attention to detail
• Maintains an advanced degree of confidentiality and sense of urgency
• Accomplished in the ability to multi-task in a fast-paced environment; enjoys challenges
• Exercises sound, objective business judgment
• Team player
• Ability to influence and persuade various internal and external constituents for meetings and to drive projects to completion
• Ability to perform role with minimal supervision
• Bachelors, Associate’s, or Secretarial degree preferred
• This is a full-time exempt position that is not eligible for overtime

Company Summary:

Why join us? At Instant Brands (formerly Corelle Brands) we are passionate about products that bring joy and ease to our customers in cooking and sharing food with family and friends. Instant Brands is home to category-leading brands, including Instant, Corelle, Pyrex, Corningware, Snapware, Chicago Cutlery and Visions. We’re looking for candidates who are smart, curious, creative, push the limits of what’s possible and are passionate about our brands. We embrace and respect diverse backgrounds, and welcome new ideas.

Our continuous focus on growth and innovation means you will become part of a global company that offers challenging opportunities, rewards excellence, and combines your individual expertise to achieve a higher level of shared success. We operate within a fast paced, team-oriented, rewarding work environment that allows our employees to develop and thrive.

We offer competitive compensation and comprehensive benefits within a flexible, creative and progressive work setting. Join Instant Brands and become a part of our story. Everyone matters here.

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• C Suite executive level support: 7 years (Required)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location