Contract Administrator

The Institute for Intergovernmental Research (IIR) is founded on the mission to create and deliver dynamic solutions for our criminal justice partners and communities achieved through the passion and hard work of each member of the IIR team. If you are energetic and dedicated to delivering quality programs and services to meet this mission, you will find that IIR is a great place for you. IIR's values are integrity, innovation, and relationships, and IIR's culture is defined by excellence, collaboration, diversity, and family. At IIR, you will be part of a team of dedicated professionals who continually apply their talents to achieve and deliver results for our clients. Expect to be challenged, grow professionally, and have your contributions recognized. We promote teamwork internally and externally and understand the importance of a healthy work-life balance. We demonstrate our commitment to employees through our outstanding benefits package and generous leave time including:

• Medical
• Dental
• Vision
• Life Insurance
• Long Term Disability
• Long Term Care
• Retirement Plan
• Annual Leave
• Sick Leave
• Holidays
• Flexibility to work from home or in the office
• Rewarding work that makes a tremendous national impact

See the IIR career page to learn more about working at IIR and the programs IIR supports: Careers (iir.com). It is an exciting time to join IIR. Our employees are the secret to our success and future.

FLSA Status: Non-Exempt

Position Description

The contract administrator supports IIR's contract specialist, as well as the Finance/Accounting and Administration team. Responsibilities include processing contracts (from inception through execution and vendor setup), communicating with internal and external parties, and ensuring all executed contracts are e-filed. This position is also responsible for coordinating with the contracting party for receipt of direct deposit information and signed W-9s. In addition to these primary duties, assistance may be required for ad hoc accounting tasks and by the Administrative facilities operations team.

Responsibilities

• Process, track, issue, and maintain documents and records for contracts, coordinating under the supervision of the contract specialist
• Oversee contract process for "daily rate" contracts, including preparation of contracts, obtaining signatures, updating the database (to include archiving old records), and communicating address, direct deposit, and other information changes to the accounting team (to ensure vendors records in accounting system are up-to-date)
• Directly communicate with program managers, team leads, contractors, and support members to ensure contract accuracy and efficiency in contract processing
• Assist with ad hoc accounting tasks (e.g., bank record maintenance)
• Periodic staffing at the front desk and greeting visitors, facilitating outgoing/incoming packages and mail, and ensuring end-of-day tasks are performed (e.g., coffee turned off)
• Other duties, as assigned

Knowledge and Skills

• Two-year degree in business or related field preferred
• Two or more years' experience with administrative support activities; experience with contractual agreements preferred
• Above-average comfort and skills with MS Word and software/technology; average skills with MS Excel
• Detail-oriented, with effective communication skills (both verbal and written)
• Strong organizational, interpersonal, and professional skills
• Ability to effectively manage multiple projects and tasks while adhering to deadlines
• Ability to work in a team environment-both in-person and virtually-with a variety of individuals

Physical Demands and Work Environment

Most work is performed in a highly productive and fast-paced virtual office environment with prolonged periods of sitting at a desk and working on a computer. Employees must be able to maintain a quiet remote office space that is free of distractions.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by managers, as appropriate. This document does not represent a contract of employment, and IIR reserves the right to change this job description and/or assign tasks for the employee to perform, as appropriate.