Executive Administrative Assistant

Company Description

The Institute for Multicultural Counseling and Education Services (IMCES) is a community clinic providing integrated health and mental health services and workforce development to the community since 1989. IMCES direct services are structured for underserved, culturally diverse target populations. IMCES provides many programs designed to address the complexity of clients and community needs with the spectrum of severe mental illness and moderate mental illness, as well as programs for prevention and early intervention (PEI). For more information, please visit our website: www.imces.org

Role and Responsibilities:

The Administrative Assistant to the Chief Executive Officer will perform various administrative tasks to support the CEO. This is a full-time on-site role located in Los Angeles, CA. The Executive Administrative Assistant’s day-to day responsibilities include but not limited to:

• Provide general, executive-level administrative support and assistance.
• Note-taking, preparing, drafting emails, and organizing and maintaining the CEO's calendar.
• The point of contact between the executives and internal/external communication and meetings.
• Prepare correspondence, reports specifically with research-based references, and other documents as needed.
• Manage calendars with the ability to prioritize inquiries and requests, using judgment to ensure smooth daily operations.
• Plan and prepare for meetings and coordinate with proper resources to ensure all logistics are in place before the meetings start.

Qualifications:

• Advanced skill set in communication, computer, social media management, and podcasts.
• Advanced research skills, program development expertise, high-quality technical professional writing background.
• Experience in Executive Administrative Assistance.
• Ability to create and maintain reports; data analysis/data processing outcome reports.
• Highly organized with excellent Attention to detail.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience in working independently and as part of a team.
• Master's degree in business administration, Communication, English, Journalism, Law, or related field.
• Knowledge in the Mental Health Care industry and familiarity with community Mental Health clinic settings is a plus.

Additional Information

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.About the Organization:

The Institute for Multicultural Counseling and Education Services (IMCES) is a community clinic providing integrated health and mental health services in addition to workforce development to the community since 1989. Our direct services are structured for underserved, culturally diverse target populations. IMCES provides many programs designed to address the complexity of clients and community needs with the spectrum of severe mental illness, moderate mental illness, as well as programs for prevention and early intervention (PEI). For more information, please visit our website: www.imces.org

Required competencies include:

• Research skills, program development expertise, technical professional writing background
• Excellent computer skills including website, blog development, and maintenance of newsletter, promotional materials, brochures and flyers
• Ability to type drafts of articles with excellent proofreading for review and approval
• Candidate must be able to conduct survey and research as assigned.
• Conduct research, evaluation, and monitoring of various data.

MINIMUM REQUIREMENTS: Minimum two (2) years in a position with similar responsibilities, a masters level or higher degree in English, Journalism, Law or related subject, proficiency with publishing software and strong computer skills.

Applicant must have a "can do" attitude, be detail oriented with excellent organization skills and have the ability to work in a team environment.

IMCES offers excellent benefits/ salary commensurate with experience and qualifications. (Negotiable based on advanced experience and education.)

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person