ADVANCEMENT ASSOCIATE

SUMMARY OF RESPONSIBILITIES

The incumbent provides a wide range of office management and administrative support to the Office of Institutional Advancement (OIA), which requires excellent verbal and written communication skills, a high level of professionalism, and adherence to ethical and confidential standards critical for donor relations. Additionally, the incumbent is responsible for the department’s general administrative needs, data entry, and gift processing; assistance with event coordination, implementation; and follow-up; and processing routine financial paperwork. The incumbent performs a wide range of basic to complex administrative, operational, donor relations, and management support tasks/functions that require excellent organizational, communication, and problem-solving skills. The incumbent works in concert with a collaborative team that requires flexibility in an environment where priorities may shift based on donor and leadership needs. The incumbent supports IAIA’s mission, vision, and core values.

REQUIRED EXPIERENCE AND EDUCATION

Must have a BA degree, plus 3 or more years of experience preferably in a non-profit, arts and culture, museum, or college environment. Must be proficient in word processing or typing, Internet searches, mail and email list creation, and Microsoft Office computer applications (Word, Excel, Powerpoint). Some working experience with email marketing software, such as Constant Contact or MailChimp. Familiarity with the work of a donor-centered fundraising or membership program.

PREFERRED: Experience working in an advancement, membership, or fundraising department or organization. Experience in post-secondary education and working with American Indian and/or Alaska Native cultures.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

• Thorough and demonstrated knowledge of modern office practices and procedures.
• Demonstrated experience in using database management systems.
• Demonstrated experience in using standard office equipment and computers.
• Demonstrated experience in using Microsoft Office products.
• Ability to prioritize work and manage multiple tasks, while being flexible to adapt to changing needs.
• Strong interpersonal skills in interacting with diverse communities and the public.
• Excellent organizational skills and demonstrated ability to work in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to set and meet deadlines.
• Ability to establish effective working relationships with all levels of personnel within the Institute and with external constituents.
• Skill and ability to complete multiple tasks in an accurate and timely manner in an energetic environment marked with frequent interruptions.
• Ability to collaborate and resolve conflicts in a constructive manner.
• Able to adhere to standards of conduct and ethics, including confidentiality, integrity, and honesty.
• Ability to demonstrate a pleasant, courteous, and professional presence at all times.
• Ability to work without close supervision to begin projects independently (or as assigned) and to bring projects (or assignments) to conclusion on a timely basis.
• Ability to work occasional evening and weekend hours.

WORKING CONDITIONS

• Work is primarily performed in an office environment, desk job, with attendance required for outside activities to include fundraising events, special events, and other job related venues.
• Able to independently move/maneuver/carry items weighing up to 25 lbs. (i.e. printed materials, art works).
• Ability to read and interpret basic to complex data/information/guidelines/procedures related to Institutional Advancement and administrative information.
• Performance evaluation will include assessment of performance of job duties as described herein.
• Ability to proficiently use a computer station, software, hardware, and standard peripherals.
• Ability to sit for extended hours at work stations to complete essential functions.
• Position may be exposed to dust, paint fumes, and/or particulates typically found at a fine arts college.
• Ability to perform other duties as assigned.
• Management has the right to revise this job description at any time, with or without notice.
• This job description does not list all the duties of the job.
• The job description is not a contract for employment.