What are the responsibilities and job description for the AP Coordinator position at Integrated Power Services?
Who We Are:
Integrated Power Services (IPS) is the leading North American solution provider for power management, electro-mechanical and rotating assets. Serving customers across a wide range of industries, including power generation, utilities, water and wastewater, petrochemicals, air separation, oil & gas, metals, mining, paper, aggregates, and cement.
IPS defines world-class electric motor and generator repair every day. When you work for IPS, you can learn from industry experts and discover your potential while being part of a winning team committed to upholding our core values: Safety, Integrity, Teamwork, Accountability, Customer Focus, Entrepreneurial Spirit.
Key Responsibilities and Expectations:
Integrated Power Services (IPS) is seeking a dedicated Financial Coordinator to join our team. The Accounts Payable Financial Coordinator position will primarily be responsible for processing, verifying, and reconciling vendor invoices. Will run payment runs and handle vendor maintenance. The ideal candidate will have an understanding of accounting entries associated with invoice, purchase order, receipt, and payment transactions. The candidate would also have good organizational and communication skills.
- Review and process 3-way match invoices through AP system.
- Prepare weekly cash requirements and payment proposals.
- Responsible for Additions/Changes on vendors
- Responsible for maintaining compliance with AP policies and procedures.
- Ensure invoices are process and paid in a timely manner.
- Liaise with other departments to ensure timely approval of invoices.
- Follow up on old unpaid invoices and work with vendors to resolve billing discrepancies.
- Resolve invoice, purchase order and/or payment discrepancies.
- Review and reconcile monthly vendor statements and related transactions.
- Assist with vendor inquiries and provide customer service support and issue resolution to internal and external customers.
- Manages Vendor relationships
- Adhere to all company policies.
- Report all injuries, near misses and accidents immediately to a supervisor.
- Observe all safety procedures and policies and use proper protective equipment.
- All other duties and projects as assigned.
Qualifications and Competencies:
- Associates degree in a related field of Finance, Accounting, Business desired; and one to three years' related experience and/or training; or equivalent combination of education and experience.
- Ability to perform at a high level in a multi-branch, high volume environment.
- Good knowledge of accounting principles and procedures.
- Proficiency with Microsoft Office, intermediate knowledge in Excel required and accounting software, Motorbase system a plus.
- Attention to detail, and ability to analyze, problem solve and make good decisions.
- Excellent verbal and written communication and interpersonal skills.
- Ability to work overtime as needed.
Benefits:
- Paid Time Off (PTO)
- 401k Employer Match
- Bonus Incentives
- Tuition Reimbursement Program
- Medical, Dental and Vision plans
- Employee Assistance Program (EAP)
- And more!
IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Any offer of employment is contingent upon the successful completion of a background investigation and drug screen.
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