What are the responsibilities and job description for the CSPO Executive Administrative Assistant position at Intel?
Corporate Supply Planning Operations -CSPO- is seeking a self-motivated, highly experienced, organized, and action-oriented Executive Administrative Assistant. In this role the individual will require good judgement and excellent communications skills to provide professional administrative support to the CSPO Vice-president and General Manager, the Strategic Ops Manager as well as key Business Operations processes.
The successful candidate will have the ability to work both independently and as part of a diverse executive-level working team, requiring initiative, flexibility and the ability to prioritize multiple demands.
The CSPO Executive Administrative Assistant responsibilities include but are not limited to:
Extensive calendar management, scheduling and or coordinating logistics, managing agendas and materials for meetings which include individuals at senior executive levels.
Provide support for departmental events, quarterly events, and recognition as well as coordinating activities across the organization, events, face to face meetings, etc.
Make extensive travel arrangements -domestic and international- for individuals or teams with dynamic schedules. May include preparation of expense reports and management of associated budget.
Proactive and timely follow through on tasks to completion, with the ability to adjust to changes and interruptions.
Keep abreast of all organizational changes and business developments and maintains in-depth understanding of office management procedures and departmental and legal policies.
Demonstrate strong customer service orientation and uses discretion and judgment to ensure applicable private-proprietary business information, data, transactions, and correspondence maintain confidentiality and sound judgement.
Maintain accuracy and attention to detail while taking the initiative to manage logistics of the department-division such as maintaining divisional organizational charts, and divisional logistics needs.
Manage purchasing requests using CPC, e-Purchasing, and Amex travel cards.
May be required to coordinate hiring interviews and first day- last day of office logistics for CSPO members.
Manage office space, desks, and workspaces, including space needs, moves and office supplies and equipment procurement.
Serve as an information resource-communication channel for policies and procedures.
Partner and collaborate with senior and executive administrative staff
Able to lead specific and drive tactical projects and programs with autonomy (Ie. Recognition Programs, People/Org projects, etc)
The ideal candidate should exhibit the following behavioral traits:
Takes initiative, applies analysis and reason to problem solving skills
Sound judgment and decision-making ability in resolving complex problems
Professional ability to manage sensitive, confidential information discretely
An ability to handle multiple -and sometimes competing- priorities
Work well under pressure, managing assigned tasks-projects with the ability to reassess and prioritize deadlines for upcoming commitments and responsibilities
Qualifications
You must possess the minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This Position is not eligible for Intel immigration sponsorship
Minimum Qualifications:
Candidate should possess 7 years of administrative experience or equivalent education-experience in the field
Preferred qualifications:
5 of experience in the following:
Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams, SharePoint Online, Unite, Workday
Experience with calendar management including coordinating complex meetings that require ELT attendance, External attendees and video conference room booking
Experience booking domestic and international travel and visa procurement
Experience with working with culturally diverse groups located across multiple geographies
Project management, problem solving skills, excellent organizational and multitasking abilities with attention to detail and follow-through to meet deadlines.
Extremely flexible; adaptable to an evolving fast-paced environment
Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customer voice and deliver solutions that accelerate their business. We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.
Other Locations
US, California, Folsom;US, California, San Jose;US, California, Santa Clara;US, New Mexico, Albuquerque;US, Oregon, Hillsboro
Intel strongly encourages employees to be vaccinated against COVID-19. Intel aligns to federal, state, and local laws and as a contractor to the U.S. Government is subject to government mandates that may be issued. Intel policies for COVID-19 including guidance about testing and vaccination are subject to change over time.
Posting Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.
