What are the responsibilities and job description for the Executive Administrative Specialist position at IntelliBridge LLC?
IntelliBridge is an award-winning national security company looking for an Executive Administrative specialist to support our contract by providing professional, executive-level administrative support, customer service, analytical support, and executive briefings. This entails the creation of a wide variety of office automation documentation, to include spreadsheets, white papers, executive summaries, presentations, data calls, requirements, other administrative support tasks, and the provision of administrative support to the executive management.
Clearance:
- Active Top-Secret clearance is required at time of application. Candidate must have the ability to successfully complete a Counterintelligence (CI) Polygraph examination if successful CI Poly has not been recorded within the past five years.
Responsibilities/Duties:
- Provide administrative support to the executive management of the client, including communications – editing, basic SharePoint knowledge,
- Support writing, putting together memos, emails, messages, briefings, presentations, and press releases,
- Manage executive calendars; front desk support, handling incoming and outgoing phone calls; scheduling and escorting visitors
- Provide administrative support to the executive management of the client, including communications – editing, basic SharePoint knowledge, support writing, putting together memos, emails, messages, briefings, presentations, and press releases; managing executive calendars; front desk support, handling incoming and outgoing phone calls; scheduling and escorting visitors; facilitating meetings and engagements including preparing presentations, agendas, talking points, briefing and debriefing executives, and taking meeting minutes; and assisting with planning and supporting events on behalf of the client. Secret Internet Protocol Router (SIPR), and Non-classified Internet Protocol Router (NIPR) will be used when scheduling meetings and briefings.
- Produce and provide metrics data consolidation and reporting, specific to activities across the client, as related to manning/personnel, casework, initiative progress, and other categories/topics as required. Some updates will require the Contractor to utilize SCION/JWICS, SIPR, and NIPR.
- Produce and provide daily written and oral updates to client executives on specific investigative and operational activities occurring across the division.
- Produce and provide weekly and monthly written updates to FBI branch executives on significant investigative and operational activities occurring across the division.
- Produce background briefing material for client executives relevant to visiting delegations as needed.
- Produce, track and briefing division level strategic goals and associated metrics on a monthly basis.
- Create periodic articles and written products on behalf of executive management.
- Contractor shall produce annual performance plans for Senior Executive Staff. Compile associated metrics and narratives for mid-year and year-end review cycles.
- Produce and provide client executives and senior executives with background material on Division activities relevant to visiting foreign delegations.
- Full Time 100% On-site
Required Qualifications:
- 1 Year BS/BA (Can be substituted for HS 4 years additional experience)
- Must be able to provide administrative support to executive management.
- Basic SharePoint knowledge is a must.
- Proficient in MS Word, Excel, Outlook, and PowerPoint
- Strong written and oral communication skills are required.
About Us:
IntelliBridge delivers IT strategy, cloud, cybersecurity, application, data and analytics, enterprise IT, intelligence analysis, and mission operation support services to accelerate technical performance and efficiency for Defense, Civilian, and National Security & Federal Law Enforcement clients.