Invoice Analyst

Pay rate range: $23/hr. to $25/hr. on w2.

Top skills: Detail Oriented; Excel and Reconciliation

The Invoice Analyst responsibilities include but not limited to processing payments requests by receiving, verifying, processing, and reconciling invoices.

Essential Duties & Key Responsibilities included but not limited to the below. In this position, either directly or through others, will:

• Receive and validate vendor invoices meet compliance standards by confirming all required documents are included with upload and are compliant with accounts payable guidelines; invoice date, purchase order fully executed scope of work/contract, and proof of performance.
• Process invoices received through email.
• Work with HA Financial Operations and Project Managers to insure invoicing follows SOW/PO payment schedule.
• Work with Project Managers to ensure work was/is performed according to scope of work.
• Create a “Payment Request” within accounts payable system.
• Monitor payment request to ensure approval.
• Manage pending invoice list to keep current; all invoices are processed or rejected within 30 days of receipt.
• Run the daily EO Report and reconcile with HA EO report data.
• Support other financial data if needed; ad-hoc projects for the department and other departments.
• Backup for FOC submission; data entry for sample requests.

Necessary Skills/Attributes for this position the following skills and abilities demonstrated at a proficient level:

• Ability to develop and maintain excellent working relationships with all assigned levels within and outside the company
• Demonstrated competency in both oral and written communication modes for both internal and external personnel at all levels
• Work independently and in a team environment in order to achieve personal and team goals
• Demonstrated excellence in time management skills and follow up to ensure meeting on time deliverables
• Resolves problems of moderate to large scope where analysis of data requires the identification of obscure or undefined factors and decisions have significant impact on business performance
• Exercises judgment, makes decisions on business situations outside established procedures, and approves exceptional cases
• Experience working in a fast-paced, highly ambiguous business environment
• Typically has basic knowledge of invoicing process and manage reporting process
• Previous work experience with business application software
• Fast, accurate data entry skills

Background/Experience to qualify for this position, the following minimal background and skill levels are required:

• Bachelor’s degree preferred in Business, Finance, Accounting or similar; work experience considered in lieu of degree
• Entry level; 1-2 years business experience in accounts receivables or accounts payable
• Experience with invoice process; reviewing, validating submitted documentation, and processing
• Monitoring payment request process from start to finish; ensures all approvals obtained for processing.
• Run reports, reconciling report data, and managing report process.
• Back for FOC submissions