What are the responsibilities and job description for the Administrator position at Inter IKEA Group?
Company Description
Ciao! Bună! Merhaba! Assalam - u - Alaikum!
That’s how we say ‘Hello’ in our offices in Purchasing & Logistics Area South. You don’t need to master all these languages, but we do believe you enjoy working in a multicultural environment. We are looking for one Administrator for our Administration Team.
Job Description
About the job
As Administrator you will contribute to growth and profitability of Inter IKEA by ensuring office administration in the safest, most cost efficient, simple and effective way and by monitoring the needs and compliance to policies.
Main tasks
The role of Administrator includes a variety of tasks mainly connected to contract administration, facility management and meet&travel. Below the main tasks:
- Vendor Management: responsible for purchasing office products and services (i.e. maintenance services, safety services, office equipment, …). Responsible for contract administration and vendor performance monitoring.
- Facility management: implement and monitor office administrative routines. Contribute to cost follow ups of budget and forecasts connected to office administration. Secure and maintain office safety and security by following local and Inter IKEA rules and regulations. Contribute to asset management, to keep office equipment and assets in a good condition. Secure office maintenance.
- Meet & Travel: be the contact person in case of co-workers travel emergency. Main contact for IKEA Travel agency to handle critical situations. Support in organizing relevant office event.
- Assist in any ad-hoc duties, projects and activities when required.
- At any time, act as an ambassador of Inter IKEA values
Qualifications
Your knowledge, skills and experience include:
- 1/3 years’ experience in Contract Administration
- Preferred experience in Facility Management
- Strong communication skills: ability to communicate in clear and effective way
- Very precise and well organized
- Excellent stress management and solution-oriented approach
- Multitasking
- Problem solving and positive approach towards challenging situation
- Flexible to adapt to different tasks and needs
- English and Italian fluent. Other languages are a plus.
Additional Information
In return, Administration Team offers you a challenging position with great development possibilities. You will work in an environment where your ideas are heard, where there is an opportunity to learn new skills and where the goal always is “to create a better everyday life for the many people”.
We are looking forward to receiving your application in English within 28th of March 2022.