What are the responsibilities and job description for the Administrative Assistant position at International Paper?
What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people’s lives, the planet and our company’s performance by transforming renewable resources into products people depend on every day.
Position Title:
Administrative Assistant
Pay Rate:
$47,300-$56,700
Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.
Category/Shift:
Salaried Full-Time, Non-Exempt
Physical Location:
375 Muscogee Road
Cantonment, FL 32533
The Job You Will Perform:
- Provide visible and active leadership in delivering excellent safety results. Actively participates in the facilities safety observation program
- Performs recordkeeping for all required documentation per IP record retention policy and regulatory requirements
- Performs timely submittal of regulatory reports to appropriate regulatory agencies
- Manage hourly work schedules/payroll practices and attendance reporting
- Coordinates records retention for department
- Updates and maintains reporting for performance indicators such as departmental goals, safety leading and lagging indicators, safety incident summaries and corrective actions and training completion
- Participates in SharePoint maintenance for the department
- Assists in managing general building maintenance by coordinating with maintenance and housekeeping
- Assists with scheduling meetings/teleconferences/appointments for mangers and other staff members
- Supports meetings by ordering meals, coordinating meeting locations, and tracking equipment
- Arranges for company business lunches on and off-site
- Makes travel arrangements for managers and staff
- Coordinates the mail service needs for the department by picking up mail and delivering mail to Security at the beginning and at the end of each work day
- Orders and maintains office supplies
- Enters purchase requisitions and generates check requests when needed
- Updates procedures and policies as requested
- Seeks out and implements best practices using teams, databases, vendors, and other resources
- Participate in the 5S program for the area, including leading 5S improvement projects as needed
- Participate in cost reduction program idea generation and implementation process
- Provide support for budgeting cycle targeted at delivering year over year savings
- Performs any other duties related to the position of administrative assistant as directed by the managers or requested by the staff
The Skills You Will Bring:
- Minimum of three (3) years administrative assistant experience required, 5 years of experience preferred.
- Experience with regulatory reporting requirements is a plus.
- Experience with payroll systems preferred
- Experience managing SharePoint preferred
- Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems.
- Experience working in a manufacturing/industrial environment is preferred.
- Instill safety as a core value within the team and effectively communicate a shared vision for safety
- Quickly develop thorough knowledge of mill equipment and systems
- Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels
- Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill
- Utilize strong organizational skills to handle multiple tasks effectively
- Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning.
The Benefits You Will Enjoy:
International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets.
The Impact You Will Make:
We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.
The Culture You Will Experience:
International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.
The Company You Will Join:
International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2022 were $21.2 billion. Additional information can be found by visiting InternationalPaper.com
International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Cantonment FL 32533
Salary : $47,300 - $56,700
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