HR Global Mobility Specialist

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2021 were $19.4 billion. In Russia, we have a 50/50 joint venture, Ilim Group, the country's largest integrated manufacturer of pulp and paper. Additional information can be found by visiting InternationalPaper.com.

Assists with the delivery of global mobility tasks and activities for a seamless transition of International Assignees through interfacing with key internal and external stakeholders. Position reports to the Senior Manager, Global Learning and Mobility Services, which is a part of the Global Talent Management Organization.

Position supports a team that manages the transfer process for individuals and their family members as part of the coordination of an international assignment or U.S. relocation domestic transfers.

Key Accountabilities:

• Assists with global mobility activities/ tasks for domestic and international mobility programs.
  • Fields administrative calls and emails to the local Mobility office from managers, HR Partners, HR team members and Controllers to facilitate appropriate Mobility contact assistance.
• Drafts, routes and tracks legal documents, i.e. immigration documents, letters of understanding, commitment agreements, translations, Apostilles, and new hire/ transferee documentation.
• Assists with ARI auto lease program for Mobility fleet vehicles, insurance, and safety process.
• Interacts with various internal departments, including Accounting, Legal, Tax, Corporate Travel, Health Services, and Mailroom/ Facilities providing update Assignee listings.
• Enrolls and maintains various employee insurance benefits.
• Processes vendor invoices in a timely manner
• Assists U.S. Domestic Relocation coordinator with data quality corrections
• Assists Tax Equalization coordinator with duties as assigned
• Assists with India Provident fund process
• Enters international relocation request into vendor portal upon request

General Administrative Assistance

• Provides administrative support to the Senior Manager Global Learning and Mobility Services as needed.
• Work and coordinate with other support personnel as needed
• Creates, organizes, maintains electronic and paper assignee files, monitors the Mobility team Mailbox, makes travel arrangements; organize/ facilitate meeting planning/agenda, and performs other administrative support duties as required

Key Challenges:

• Work effectively with all levels
• Multiple competing priorities
• Provide high-level touch points, yet ability to include executive administrative support, file management, meeting planning.
• Synthesize complex concepts into easily understood communications

Requirements:

• High school education or greater; HR knowledge a plus
• Excellent writing, time management, interpersonal and communication skills.
• Strong proficiency in all Microsoft Windows applications is required
• Must possess strong communication, organizational and interpersonal skills
• A high level of confidentiality is required
• Ability to produce professional graphic/ detailed charts and presentations on short notice
• High degree of professionalism with the ability to relate to all levels of management.
• Team player who is self-motivated; proven ability to work both independently and as part of a team; ability to handle multiple tasks; dependable, and punctual; must be detail oriented with ability to work under pressure
• Previous experience working with senior management
• Self-starter and ability to work in a flexible work environment is necessary for a variety of situations to include, but not limited to, working hours and various time zones

Competencies:

• Financial Acumen
• Organizational agility
• Time Management
• Action oriented
• Cross-Cultural Sensitivity
• Planning and Organizing

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Memphis TN 38197