What are the responsibilities and job description for the AP Executive position at Interpublic Group?
POSITION SUMMARY:
The Executive is responsible for performing Vendor invoice verification and processing activities, T&E, which services a number of advertising agencies.
ESSENTIAL FUNCTIONS:
- Receive, scan, index, enter and validate/check vendor invoices (including Intercompany invoices) and Employee Travel & Expense (T&E) claims
- Ensure GL coding is correct for vendor invoices (PO and non-PO based) and employee reimbursement claims
- Route invoices for approval according to reporting matrix and business rules
- Monitor non-approved invoices
- Ensure three-way invoice verification
- Handle discrepancies upon request or as they arise
- Perform periodic vendor statement reconciliation
- File and archive original documents
- Perform T&E audit & Approval process.
- Perform T&E account reconciliation.
- Exposure of handling Card related Disputes, errors and payment.
- Sound understanding of Tax applicability/structure related to process.
- Ensure assigned volume to be processed accurately within TAT.
EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:
- Minimum Education Qualification in Accounts & Finance
- 1 – 3 years of work experience in a similar role
- Experience in Media & Advertising industry preferred
- Ability to provide high level of customer service for the Vendor Invoicing process
- Strong written and oral communications skills in English
- Strong problem identification and solving skills
- Good knowledge of concepts and procedures related to invoice processing
- Ability to work independently, efficiently and deliver high quality output under time pressure
- Ability to complete allocated tasks on time and accurately
- Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Experience in SAP
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