Business Operations Coordinator

BACKGROUND

Discover Tulsa For You and Me: a collection of economic development programs building a vibrant and inclusive city through a booming economic landscape for Tulsa. We are forging strategic connections between talented professionals and innovative companies in future-focused industries such as advanced aerial mobility, energy tech, cybersecurity, and virtual health, among others. Operated under the stewardship of the George Kaiser Family Foundation (GKFF), affiliated programs include nationally recognized and innovative organizations like Tulsa Remote, Tulsa Innovation Labs, inTulsa, Build In Tulsa, Atlas School, Campus Tulsa, and Tulsa Service Year, among others.

Our North Star goal is both ambitious and clear: to attract and build 20,000 jobs in high-growth industry clusters by the year 2033. A cornerstone of this mission is our commitment to ensuring that at least one-third of these opportunities are accessible to Tulsans from historically underrepresented communities. This is an extension of our broader vision for a more equitable, innovative, and vibrant Tulsa, where a strong state of economic health provides the basis for equal opportunity. Our economic development organization is anchored in four pillars: (1) attracting and growing companies (2) catalyzing innovation & entrepreneurship (3) making Tulsa a destination for talent (4) developing an equitable workforce for the future. Each pillar drives the city toward a future of inclusive prosperity and upward mobility.

PRIMARY PURPOSE AND FUNCTIONS

As a Business Operations Coordinator, you'll be an integral part of the operations team, supporting various functions crucial to our affiliate program’s success. This includes supporting business operations in areas such as Accounting & Finance, Legal, and Administrative support for all affiliate programs. Reporting directly to the Head of Business Operations, you'll need to be driven and hard-working, thriving in a dynamic environment. Your excitement for collaborating with high-growth startups and organizations across diverse sectors is paramount. Additionally, you'll serve as an exemplar of inclusivity, equality, and equity, promoting these values across all your interactions internally and externally.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Support the Head of Business Operations in coordinating Accounting & Finance, Legal, and Administrative functions
• Reconcile expenses and financial records to ensure accuracy and monitor program expenses in alignment with finance and accounting guidelines
• Manage accounting payables entries, coding and submit invoices for payment approval
• Contribute to developing and implementing internal operational processes for ongoing improvement
• Maintain and organize digital and physical filing systems
• Assist with the preparation of reports and presentations
• Serve as a point of contact for external vendors and service providers
• Provide general administrative support to the operations team as needed
• Other duties as assigned

KNOWLEDGE EXPERIENCE AND SKILL REQUIREMENTS

Knowledge Experience

• 1 year of experience with business operations, business administrative support, accounting, and finance
• Proficient in using computer software tools like Microsoft Office 365, Google Suite, Adobe, Canva, Slack, Asana, etc.

Physical Requirements:

• Ability to sit in front of a computer monitor for multiple hours at a time
• Ability to lift and carry supplies and materials up to 25 lbs., as needed
• Position continually requires the ability to talk and hear both in person and over the phone; ability to operate equipment, read, and use a keyboard
• Ability to sit, walk, and stand for extended periods of time
• Ability to travel for professional development, other learning opportunities, and in-person meetings

Hours & Location:

• This is a hybrid position (remote and office-based in Tulsa) with a work schedule that is mutually agreeable to the candidate and supervisor. The candidate must live in, or relocate to, Tulsa, OK or surrounding area
• This hybrid schedule requires a reliable internet connection and dedicated workspace in-home.
• This is a part-time position with an expectation of working 20 hours per week during normal business hours (8:00 AM – 5:00 PM)