Administrative Coordinator

About Iona

Iona Senior Services is a vibrant and innovative nonprofit organization that directly helps over 3,500 older adults and families with the challenges and opportunities of aging in the greater Washington D.C. area each year. Since 1975, we have educated, advocated and provided community-based programs and services to help people age well and live well. Iona’s robust and growing suite of services includes consultation, care management and counseling, adult day health care, active wellness programs, support groups, classes, information and referral and much more. For more information about Iona, please visit www.iona.org. Iona is fortunate to have a Board, staff and community of committed supporters.

SUMMARY:

The Administrative Coordinator supports the Administration Department with responsibilities related to human resources, finance, administration, and office operations, and provides backup coverage for front desk reception as needed. This is a 40-hour-per-week position, on-site at our Tenleytown location.

SPECIFIC RESPONSIBILITIES:

Human Resources

• Assist HR Specialist with maintaining accurate employee files, rosters, and database.
• Assist with onboarding and offboarding tasks including ID badges, access cards, and keys.

Front Desk Reception

• Provide reception coverage for Iona’s main phone line.
• Provide alternate front desk coverage as needed.

Procurement and Mail Management

• Place monthly office supply orders through approved vendors.
• Maintain incoming and outgoing mail processing. Maintain staff mailboxes

Account Receivables and Payables

• Log incoming donations and payments. Prepare weekly deposit as structured by the Finance Department.
• Process credit card reconciliation for Administration Department.

Development and Communications

• Assists the Development and Communications department on average 10 hours per week.
• Records donations into Raiser’s Edge database.
• Utilize Microsoft Office 365, SharePoint, Teams, and Word to produce mailed Acknowledgements and to store backup for donations.

Administrative and Operations Support

• Coordinate printing of marketing and communications materials for fulfillment requests.
• Assist Building Manager with office equipment maintenance and service calls.
• Oversee Loan Closet operations.
• Maintain events and meeting room calendars. Manage room scheduling and set-up for Board meetings and other special events.
• Other duties as assigned.

REQUIREMENTS:

• 2-5 years of advanced administrative experience preferred.
• Highly proficient in Office 365 suite, including Teams.
• Knowledge of human resource concepts, practices, policies, and procedures, including but not limited to ability to maintain strict confidentiality when handling sensitive information.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze and solve problems.
• Skill in organizing resources and establishing priorities.
• Ability to create, compose, and edit written materials.
• Ability to make administrative/procedural decisions and judgments.

***To apply: Please send your cover letter and resume to personnel@iona.org.***

Iona has a robust benefits package which includes health, dental, and life insurance, vacation, and a 403(b)-retirement plan. Compensation is commensurate with experience.

Iona is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.

Job Type: Full-time

Pay: $53,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative: 2 years (Required)

Work Location: In person