Executive Assistant, Legal

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland.  For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology.  Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises. Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.

As the first company to fully harness the power of RNA technology for human therapeutics, Ionis’ platform continues to revolutionize drug discovery and transform lives for patients with unmet needs.  We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence.  Our success is a direct result of our outstanding employees.  We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team.  While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive.  We believe engaging on a day-to-day basis, in person,  builds solid and lasting relationships, and contributes positively to our culture and innovation.  From the heart of our stunning Carlsbad campus,  we aim to provide a central connection point for all our employees.  These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow.   Join us and experience our unique culture while you develop and expand your career.

EXECUTIVE ASSISTANT, LEGAL

Ionis Pharmaceuticals, Inc. is looking for an Executive Assistant to support the Chief Legal Officer (CLO) and the VP of Legal (and their functional areas as needed).  The ideal candidate will be experienced in handling a wide range of administrative support related tasks, including technical tasks; must be exceedingly well organized and flexible.  This individual must be able to function effectively and independently in a variety of roles within a dynamic, interrogative, and fast-paced environment.

SUMMARY: 

The successful candidate will report directly to the CLO and be a key member of the team to ensure demanding schedules, conflicting priorities and communication are managed effectively. The candidate will organize and streamline operations to ensure optimal effectiveness.  The position will offer the ability to work closely with an experienced and tightknit biopharma team.

RESPONSIBILITIES:

• Assist CLO, VP of Legal, and other members of the Legal team with their daily, quarterly, and annual scheduled duties.
• Manage projects and conduct research to support projects and/or provide background for executive decision-making.
• Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials etc.
• Manage and treat highly confidential information professionally and in accordance with expectation of executives.
• Anticipates executive’s needs and proactively bring together appropriate people and resources to support the executive in addressing these issues.
• Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal.
• Follow presentation deadlines and meeting dates to make sure supported individuals are aware of upcoming events/deadlines.
• Assist with building timelines and creating materials for Board of Directors’ meetings.
• Receive and interact with visitors.
• Arrange business travel and logistics.
• Prepare and process expense reports.
• Coordinate invoice payment for department.
• Potential to support department budget.
• Maintain positive relationships with internal and external partners.
• Other duties as assigned.

REQUIREMENTS:

• Successful candidate will have 7 years of experience supporting senior executives in an interrogative environment.
• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• Resilient, open, and adaptable to change; embraces feedback.
• Team player, who fosters collaboration and thrives in a fast-paced environment.
• Effectively manages up, as well as laterally and lower in the organization.
• Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
• Consistently delivers a high quantity of high-quality work.
• Strong verbal and written communication skills
• Able to manage activities and schedules of multiple VPs with no supervision and maintain strict confidentiality.
• Excellent organizational skills, attention to detail and follow through to ensure outstanding execution.
• Strong relationship building and interpersonal skills, exhibiting patience, respect and grace under pressure.
• Share information openly with co-workers and cross functional teams (transparent)
• Display a high degree of maturity, honesty, trust, and integrity.
• Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
• Experience with Concur, Coupa, and Conga a plus.
• Biopharma experience preferred, yet not required.

Please visit our website, www.ionispharma.com for more information about Ionis and to apply for this position; reference requisition # IONIS003225

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionispharma.com/careers/working-at-ionis/#:~:text=our employee spotlight-,Benefits,-Employees are rewarded

The pay scale for this position is $26.44/hour to $42.50/hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.

Salary : $26 - $43