Shipping Logistics Specialist I

Overview

The Shipping Logistics Specialist is responsible for the preparation, routing, and management of internal shipments derived from the Iovance Cell Therapy Center (iCTC) located in Navy Yard, PA and from Research and Product Development entities within the business unit as well as external shipments originating through affiliates associated with Iovance Biotherapeutics, Inc. The Shipping Logistics Specialist duties include reviewing shipment materials before distribution, collaborating with transportation systems to ensure prompt and accurate shipment pick-ups and deliveries, and monitoring shipment costs and productivity processes.

Specific Responsibilities

• Assist with the planning and scheduling of shipments including documentation, physical preparation of packaging, pick-up and delivery arrangements, routing information, shipping instructions, and customs clearance procedures (if applicable) to ensure deliveries arrive on time and to their correct location, using a variety of transportation methods such as trucking companies, railroads, airlines, and/or shipping lines.
• Track goods in real time while enroute to their destination ensuring any problems that arise are resolved immediately to avoid potential delays; communicate issues to management that may hinder on time deliveries.
• Serve as primary point of contact for external Supply Chain Logistics team when handling inbound and outbound patient samples, tumors, and final product out of iCTC; ensure documentation, pick-up and delivery arrangements are scheduled and communicated to appropriate personnel involved in the shipment.
• Participate in the selection of best suited products or materials to estimate quantities or weight of shipments and type of container required for compliant storage and transport.
• Liaise with Finance for the preparation of invoices ensuring shipping costs are calculated accurately and passed onto respective departmental cost center.
• Negotiate rates with carriers and insurance agencies, and prepare tariffs for oversea shipments, ensuring approved budget targets are achieved as directed by the company.
• Interact with insurance companies to settle claims for damaged or lost items.
• Maintain a shipment database such as goods shipped, addresses, contact information, courier used, transportation method, shipment results, etc. that supports optimization efforts on future shipments.
• Create reports for senior management on various shipping metrics such as tracking shipments and costs, compile statistics about shipping volume and rates, monitor courier performance, and participate in continuous improvement opportunities with recommendations to enhance shipping efficacy and accuracy, while lowering costs.
• Performs other duties as assigned by leader.

Education and Qualifications

• 2-3 years shipping and logistics experience in a high-volume cGMP production or manufacturing environment.
• Working knowledge of MRP/ERP systems, APICS Certification is an asset.
• Proficient in MS Word, Excel, Outlook.
• Ability to collaborate across disciplines.
• Strong interpersonal and team-building skills, effective communication (both written and verbal), proactive problem-solving and analytical skills.
• Excellent organization skills and an ability to prioritize effectively to deliver results within reasonably established guidelines.
• Must be comfortable in a fast-paced small company environment with minimal direction and able to adjust workload based upon changing priorities with a strong attention to detail.
• Willingness to work flexible hours, including overtime and weekends.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required

• Must be able to work in variable noise levels in both office and warehouse environments.
• Extensive walking and repetitive physical motion (squatting, bending, lifting, climbing ladders) is required.
• Ability to perform heavy physical work, lifting up to 65 pounds.
• Clarity of Vision
• Ability to identify and distinguish colors.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Work Environment

This position will primarily work in a warehouse setting exposed to loud noise levels, vibration, chemicals, dust, mechanical hazards, moving objects, forklifts, or other vehicles. This position may be exposed to cold and hot temperatures, inclement weather conditions, chemicals, biohazardous waste, mechanical hazards, and hazardous physical substances and fumes. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They do not constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or change the position’s responsibilities at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.

By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice. 

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