Grant & Compliance Coordinator

Summary of Responsibilities: 

Responsible for writing proposals for both unrestricted operating revenue and restricted projects and for submitting timely and accurate reports for all existing grant funded projects.  Preparation of proposals and grant applications, and performance of responsible professional and administrative work in researching, identifying, developing and responding to grant opportunities.  The position will also work collaboratively with grant/contract project directors, tribal officials, and staff in the accounting and budget offices to support effective grant/contract management and compliance.

Essential Duties and Responsibilities: 

• Responsible for conducting the full range of activities required to prepare, submit and manage grant proposals to government, foundation and corporate sources.
• Generate revenue for programs and services through timely submission of well-researched, well written and well documented grant/fund-raising proposals.
• Identify, define, and develop funding sources to support existing and planned program activities as well as coordinate the development, writing, and submission of grant proposals to third-party entities.
• Interview program managers to determine goals and objectives, scope, feasibility, and funding needs for programs.
• Gather and maintain current files on institutional programs and projects.
• Coordinate preparation, assembly, and delivery of proposal documents.
• Track status of proposals and follow up to provide additional information as required by funding sources.
• Assist in grant/contract project administration to include project startup and closeout of grant/contract funded projects.
• Assure compliance through periodic reviews of reports for grant/contracts.
• Evaluate and review expenditure of funds for compliance with grant/contract stipulations to see that expenditures are timely and appropriate.
• Establish and maintain the list of contacts and phone numbers important to the grant process.
• Monitor submission of SF-269 and SF-272 reports to ensure timeliness, accuracy, and completeness.
• Coordinate the development of grant/contract management checkpoint reports and customize the reports as needed for individual projects.
• Complete checkpoint reports quarterly to ensure that all grant/contract recordkeeping, reporting of requirements and restrictions are observed.
• Maintain familiarity with past and current funded grants.
• Maintain understanding of budgets as they relate to proposals and the Iowa Tribe.

Education and Experience:

• Bachelor’s degree in Business, Communications, Journalism or related field.
• Three (3) to Five (5) years’ experience of successful grant writing preferably for an Indian Tribe or the Federal Government.

Knowledge, Skills and Abilities:

• Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions.
• Ability to participate in professional development programs on grant/contract management.
• Knowledge and/or familiarity of computerized accounting practices and procedures.
• Knowledge of federal, state, private and local grant/contracts awarded to the tribe.
• Excellent oral, written and interpersonal skills that demonstrate the ability to accurately and thoroughly communicate logic, clarity of thought, persuasiveness and creativity.
• Proficient computer skills in Microsoft Word, PowerPoint, Outlook and Excel.
• Proficient in research, interpreting, and analyzing diverse data.
• Ability to work collaboratively and independently to achieve stated goals.
• Highly organized with the ability to implement systems and follow-up processes.
• Ability to work under pressure, use independent judgment and produce quality work product within tight time constraints.

Conditions of Employment:

The Iowa Tribe of Oklahoma operates a drug-free workplace.

• Must submit to and pass applicable drug test. 
• Must pass background investigations for suitability of character identified in accordance with the Indian Child Protection and Family Violence Prevention Act.
• Must possess and maintain a valid driver license.