What are the responsibilities and job description for the Office Assistant position at Isaiah House Inc?
Job Description
An Office Assistant for the Purchasing Department at Isaiah House would be responsible for assisting in purchasing a broad range of items needed for daily operations. Having good customer service skills to be able to answer/make phone calls in a respectable and thorough mannerism as a steward for Isaiah House. Also, communicating with staff members and clients.The ability to use basic office equipment such as computers, fax machines/copiers/scanners. Keeping accurate and detailed records, maintain files to keep track of important documents, organize travel arrangements, perform data entry as required and communicate with team members as needed.
Duties and Responsibilities
- Organizing the office and assisting associates to optimize processes
- Sorting and distributing communication amongst team members in a timely manner
- Microsoft Word and Excel proficiency
- Create and update records ensuring accuracy and validity of information
- Assist in scheduling daily/weekly tasks
- Assist in purchasing of various items and materials for inventory, as well as departments/facilities
- Being able to search the web and compare pricing, breakdowns, and manage delivery times
- Being able to set up new accounts as needed
- Coordinate with other departments/facilities to ensure accuracy and delivery times in a timely and professional mannerism
- Resolve office-related malfunctions and respond to requests or issues
- Maintain trusting relationships with suppliers, customers and colleagues
- Filing paperwork as needed, organization and detail
Requirements and skills
- Knowledge of basic computer skills. IE: Microsoft programs
- Basic arithmetic skills
- Excellent analytical and problem solving skills
- Being able to work in a fast paced environment
- The ability to set aside a task to work on something else, multitasking
- High School Diplomas or Equivalent
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