Project Coordinator

About us

Island Construction & Demolition, LLC is a small business in Waianae, HI. We are fast-paced, customer-centric and collaborative. Our work environment includes a relaxed atmosphere and company perks.

Applicants not already located in the Waianae area or not willing to relocate/commute need not apply.

This position provides administrative support to the project management team and facilitates the coordination for multiple construction projects.

Project Coordinator Primary Responsibilities:

• Electronic set up of new projects on shared corporate server, and setup of hard copy project files
• Document control activities: reviewing project drawings for changes, updating drawing sets with RFIs, transmittals, etc.
• Manage electronic project documents: contracts, change orders, reports, email communications, O&M manuals, record and as built drawings, etc. and distribute documents to appropriate team members and stakeholders
• Verify contracts are fully executed, secure proper paperwork and verify subcontractors are in good standing with vendor compliance prior to starting work; electronically file and distribute contracts as necessary
• Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members and stakeholders.
• Submittal review and processing
• RFI management
• Secure and compile electronic turnover documents; assure all documentation requested is received from subcontractors / suppliers for each ongoing project assigned; compile electronic close-out documents and prepare turnover packages
• Information management
• Plan and manage team goals, project schedules and new information
• Supervise current projects and coordinate all team members to keep workflow on track
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Direct project correspondences by preparing and sending daily reports, project memos, meeting minutes and emails
• Manage subcontractor documents
• Provide clerical/administrative support for project team as requested
• Work collaboratively and build effective relationships with design team, builder, site operations and some directly managed vendors

Desired Skills:

• 2 years of experience in the commercial construction industry
• 1 years reviewing project drawings for changes
• Proven work experience as a Project Coordinator in a similar role in the construction industry
• Excellent communication and interpersonal skills, capable of maintaining strong relationships
• Strong organizational and multi-tasking skills
• Excellent analytical and problem solving abilities
• Documentation management skills
• Time management skills with the ability to meet deadlines
• Ability to handle multiple projects and support multiple team members with minimum supervision
• Exceptional skills in organization, diligence, and attention to detail even under pressure
• Strong computer and internet research skills
• Ability to work well with all levels of management and staff including outside clients, vendors and contractors
• Sensitivity to confidential information

This position offers an opportunity to work on a variety of projects in a dynamic environment. We provide competitive compensation, benefits package, and opportunities for professional growth. If you are a motivated individual with a passion for construction and a desire to contribute to the success of our team, we would love to hear from you.

Please submit your resume detailing your relevant experience.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Project coordination: 2 years (Preferred)

Ability to Commute:

• Waianae, HI 96792 (Preferred)

Willingness to travel:

• 75% (Preferred)

Work Location: In person