What are the responsibilities and job description for the Administrative Assistant position at IT vision?
Job Title: Executive Administrative Assistant
Location: 950 W. Elliot Road, Tempe, AZ 85284
Duration: 6 Months
Executive Administrative Assistant will provide general administrative services and/ or management assistance at local country, and global business line level within E-mobility
This position reports to NAM Sales & Marketing Leader-E-mobility
Your responsibilities
Perform complex administrative activities and takes responsibility for delivering specific department processes/ programs
Research, compile and issue special reports, presentations, organization charts, correspondence, etc. and other documents as requested
Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date
Implement Client E-mobility process and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness
Act as point of contact for internal/ external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provide confidential support to individual executives and/ or management team members
Arranges business critical internal/ external events, including for example travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.
Provide financial support on a department/ project level, monitoring budget spend, raising and approving requisitions/ invoices, etc.
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Attends meetings, taking notes and recording minutes.
Provides preboarding and onboarding support for all new hires
Your background
High School diploma with minimum 6 years of relevant experience (Bachelors is preferred)
Broad knowledge of business processes and prior work supporting complex organizations, including global and remote teams
Excellent level knowledge of Microsoft Applications (Word, Excel, PowerPoint, Outlook, Office 365)
Support internal teams including correspondence globally within the business and externally with customers as needed
Able to execute complex tasks with minimal supervision. Able to work with senior level business managers and global stakeholders
High level communication skills, including proactive work style
Candidates must already have a work authorization that would permit them to work for Client E-mobility in the US
Job Type: Contract
Salary: $30.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Tempe, AZ 85284: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Applications: 6 years (Preferred)
- executive admin: 6 years (Preferred)
Work Location: One location
Salary : $30
