Special Assistant to the CEO

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities. 

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value. 

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed. 

ITA is seeking a Special Assistant to the CEO to join the team at ITA headquarters in Newport News, Virginia.

Responsibilities

As the Special Assistant to the CEO, you will play a pivotal role in ensuring the smooth operation of the CEO's day-to-day activities. You will be responsible for managing the CEO's calendar, preparing daily tasks and events, accompanying the CEO on trips, and providing essential support to facilitate efficient decision-making and communication.

1. Calendar Management

• Maintain the CEO's calendar, scheduling appointments, meetings, and events while prioritizing conflicting demands and ensuring optimal use of time.
• Coordinate with internal and external stakeholders to schedule meetings, calls, and travel arrangements.

2. Daily Task Preparation

• Prepare materials for the CEO's meetings, ensuring they are well-informed and adequately prepared.
• Anticipate the CEO's needs and proactively gather information or resources required for upcoming tasks or engagements.

3. Event Coordination

• Organize corporate events, conferences, and other engagements attended or hosted by the CEO, managing logistics, invitations, and follow-up activities.
• Liaise with relevant teams to ensure seamless execution of events and provide on-site support as needed.

4. Travel Arrangements

• Arrange domestic and international travel for the CEO, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and travel packs, incorporating relevant documents, contact information, and other essential resources.

5. Communication and Liaison

• Serve as a central point of contact for internal and external stakeholders seeking access to the CEO, managing correspondence, emails, and phone calls efficiently.
• Facilitate effective communication between the CEO and other team members, departments, clients, and partners.

6. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and confidentiality in all interactions.
• Exercise sound judgment in decision-making and problem-solving, particularly in situations requiring confidentiality or delicate handling.

7. Special Projects and Initiatives

• Support the CEO in various special projects, research assignments, and strategic initiatives, providing analytical insights and administrative assistance as required.
• Undertake ad hoc tasks and assignments to support the CEO's objectives and organizational goals.

Note:  This position description outlines the primary responsibilities and qualifications expected of the Special Assistant to the CEO. Additional duties may be assigned based on the evolving needs of the organization and the CEO's preferences.

Qualifications

• Bachelor's degree in Business Administration or related discipline
• Active security clearance 

Benefit and Compensation Transparency

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

• Medical, dental and vision plans
• Life Insurance
• Short Term Disability insurance (where applicable)
• Voluntary ancillary benefit options
• 401k retirement benefits with employer matching contributions

Application and Employment at ITA International

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at HR@ita-intl.com.