What are the responsibilities and job description for the Executive Assistant position at J&E Associates?
Facilty Mangament Firm seeking a highly motivated Executive Assistant to bring bold ideas and innovative skill set to a growing business that encourages brainstorming, teamwork, and strives on the belief of work- life balance.
The Perfect Candidate is...
An experienced professional with a positive outlook and a passion for contributing to a successful brand that's searching for a long term career with opportunities for advancement with a company that is committed to work-life balance, and that promotes a culture of committment, contribution, and collaboration.
Work Schedule
Monday- Thursday 8am-5pm
Friday is a flex day. You only come into office if projects for the week are not completed.
Resposibilities:
- Maintaining appointment schedules and calendars.
- Planning and scheduling meetings, conferences, and travel.
- Making travel arrangements including flight and hotel bookings.
- Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
- Email management.
- Creating PowerPoint presentations.
- Managing expenses.
- Customer Services Duties
- Support for C - Level Exectives in various departments
- Direct Assistant to CEO
- Conducting research on various topics. Presenting reports and informtion
- Project Work and Managment
- Providing customer/supplier support.
- Other executive admin responsibilities as needed.
Your Skills and Experience:
- A minimum of 2 years of direct hands-on experience in a role related to executive assistance and administration.
- Ability to multitask and prioritize work as needed.
- Excellent time management skills.
- Advanced knowledge of online tools and software such as Google Drive, Outlook, and Zoom, and Microsoft Office Suite
- Ability to learn new tools quickly.
- Excellent interpersonal communication.
- Empeccable Written & Verbal Skills
- Highly organized.
- A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
- Ability to work independently and under the pressure of deadlines.
Some benefits:
- W2 employment status
- Opportunities for bonuses, commissions, and company wide contests
- Generous PTO
- Flexible work Hours
- Innovative and Encouraging Employee Culture
- Small Office
- Paid holidays
Job Type: Full-time
Pay: $30,000.00 per year
Benefits:
- Flexible schedule
- Life insurance
- Paid time off
Schedule:
- 10 hour shift
- 8 hour shift
Supplemental Pay:
- Bonus pay
- Commission pay
Work Location: One location