Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk will be responsible for monitoring the outflow of capital for the company.

Duties/Responsibilities

• Performs data entry associated with accounts payable through accurate review, coding (if needed), and process of vendor invoices.
• Receives and verifies credit card and expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Submits invoices for approval following company guidelines.
• Ensures outstanding obligations are credited upon payment through ACH, Credit Card or Manual Checks, and issues purchase order amendments or stop-payment orders as needed.
• Addresses and responds to vendor inquiries
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Keeps electronic record of all supporting documentation.
• Enters purchase orders
• Other related duties as assigned, which may include but not are limited to:
  • Serve as a backup for the Billing and Accounts Receivable Functions
  • Serve as a backup for Maintenance and Shop Supplies Purchasing
  • Answering telephones, greeting visitors, scheduling meals and company activities.

Required Skills/Abilities

• Must be reliable and extremely trustworthy.
• Excellent organizational skills and attention to detail.
• Must be proficient in Microsoft Office Suite or related programs, particularly in spreadsheet (i.e., Excel) and email management (i.e., Outlook) software.
• Ability to maintain confidential and meticulous records.
• Strong time management skills
• Ability to work independently and prioritize tasks
• Strong oral and written communication skills in English.
• Willingness to learn new processes and implement efficiencies

Education and Experiences

• High school diploma required; Business or Accounting degree preferred.
• 1-2 years of experience with accounts payable
• QuickBooks experience strongly desired

Physical Requirements

While performing the duties of this job, the employee must be able and is regularly required to:

• Communicate, Listen, and Respond in English
• Visually inspect production processes and products
• Sit, stand, walk and reach with hands and arms
• Lift, push, or move up to 20 pounds

Key Performance Indicators (KPI)

• All invoices entered on a weekly basis
• All supporting documentation scanned and filed on a weekly basis
• Check runs done on a weekly basis
• Match invoice data with purchase order

• Identify AP fraudulent transactions

• Consistently demonstrates core values

Subordinates