What are the responsibilities and job description for the SAIS (Student Accountability Information System) Coordinator position at J.O. Combs Unified School District?
Position Goal
Setup, maintain, support, and provide training for student information systems database as it relates to the completion of federal and state student data submissions.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent and Minimum Associates’ Degree or equivalent.
Knowledge of ADE business rules, reporting system and data collection requirements.
Strong mathematical, statistical, logical and organizational skills.
Strong Understanding of following report genres: ADMS, ELLS, SPED, EOY, ROLL, YEE.
Strong knowledge of Schoolmaster and the ADE SAIS system.
Good human relation skills.
Knowledge of and adheres to all policies, regulations and rules
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Maintenance
Supervise year-end office close-out procedures and perform year-end system rollover, calendar generation and new school year system setup.
Ensure that the district is up-to-date and responsive to changing requirements from both ADE and the US Department of Education.
Support and Training
Attend ADE and Vendor training events, and train other staff members on new material.
Provide job-specific training in the use of student management systems and SAIS (ADE) applications to attendance clerks
Provide ongoing support to student management system users in the area of state reporting
Write new and update existing procedures and training manuals for end users in the area of state reporting.
Develop strong communication throughout the District for accurate student reporting and code compliance by all personnel entering data.
Reporting
Through accurate and timely reporting, ensure maximum allowable district funding in the areas of ADM (student counts) and support program add-ons such as Special Education, ELL, No Child Left Behind, Title I, Gifted, Homeless, Evacuee, Emergency Immigrant and Homebound Services.
Provide accurate data aggregation and customized reports in order to support district and school objectives such as planning, goal attainment, acquisition of additional services and grants management.
Monthly audit data in both the District and ADE applications, and ensure appropriate adjustments.
Record Keeping
Annual archival of District program records.
SAIS Online Application for reporting tuitioned – out-of-district students.
Maintain records of SAIS transactions, results and corrections.
Ensure all student detail reporting is completed in an accurate and timely manner.
Conduct SAIS uploads at least once per week.
All other duties as assigned by the Director of Business Services.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms, stand, bend, stoop or kneel. The employee is frequently required to move about the campuses and to drive to the schools and departments in the District. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to risk of electrical shock; vibration and extreme heat. The employee will frequently be exposed to dust. The employee is occasionally exposed to wet and/or humid conditions, outside weather conditions and extreme cold.
The noise level in the work environment is usually moderate.
Salary Schedule: Support Staff Initial Salary Placement Range O 115
Benefits: Per District Policy
Evaluation: Annual
Contract: 12 Months, 261 Days
Hours: Full-time 8 Hours per Day
Reports to: Director of Business Service
FLSA Status: Non-Exempt
J.O. Combs Unified School District #44 does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. J.O. Combs Unified School District #44 also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Officer for Title IX , Assistant Superintendent, Human Resources, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Compliance Officer for Section 504/ADA, Director of Student Services, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300
J.O. Combs Unified School District #44 no discrimina en base a la raza, el color, la religión, el origen nacional, el sexo, la discapacidad, la edad, o la orientación sexual para la admisión y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de jóvenes designados. J.O. Combs Unified School District #44 tampoco discrimina en sus prácticas de empleo y contratación. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las polízas de no discriminación: Funcionario de Cumplimiento de Título IX, Asistente Superintendente, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Funcionario de Cumplimiento para la Sección 504/ADA, Director de Servicios Estudiantiles, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300.
Setup, maintain, support, and provide training for student information systems database as it relates to the completion of federal and state student data submissions.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent and Minimum Associates’ Degree or equivalent.
Knowledge of ADE business rules, reporting system and data collection requirements.
Strong mathematical, statistical, logical and organizational skills.
Strong Understanding of following report genres: ADMS, ELLS, SPED, EOY, ROLL, YEE.
Strong knowledge of Schoolmaster and the ADE SAIS system.
Good human relation skills.
Knowledge of and adheres to all policies, regulations and rules
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Maintenance
Supervise year-end office close-out procedures and perform year-end system rollover, calendar generation and new school year system setup.
Ensure that the district is up-to-date and responsive to changing requirements from both ADE and the US Department of Education.
Support and Training
Attend ADE and Vendor training events, and train other staff members on new material.
Provide job-specific training in the use of student management systems and SAIS (ADE) applications to attendance clerks
Provide ongoing support to student management system users in the area of state reporting
Write new and update existing procedures and training manuals for end users in the area of state reporting.
Develop strong communication throughout the District for accurate student reporting and code compliance by all personnel entering data.
Reporting
Through accurate and timely reporting, ensure maximum allowable district funding in the areas of ADM (student counts) and support program add-ons such as Special Education, ELL, No Child Left Behind, Title I, Gifted, Homeless, Evacuee, Emergency Immigrant and Homebound Services.
Provide accurate data aggregation and customized reports in order to support district and school objectives such as planning, goal attainment, acquisition of additional services and grants management.
Monthly audit data in both the District and ADE applications, and ensure appropriate adjustments.
Record Keeping
Annual archival of District program records.
SAIS Online Application for reporting tuitioned – out-of-district students.
Maintain records of SAIS transactions, results and corrections.
Ensure all student detail reporting is completed in an accurate and timely manner.
Conduct SAIS uploads at least once per week.
All other duties as assigned by the Director of Business Services.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms, stand, bend, stoop or kneel. The employee is frequently required to move about the campuses and to drive to the schools and departments in the District. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to risk of electrical shock; vibration and extreme heat. The employee will frequently be exposed to dust. The employee is occasionally exposed to wet and/or humid conditions, outside weather conditions and extreme cold.
The noise level in the work environment is usually moderate.
Salary Schedule: Support Staff Initial Salary Placement Range O 115
Benefits: Per District Policy
Evaluation: Annual
Contract: 12 Months, 261 Days
Hours: Full-time 8 Hours per Day
Reports to: Director of Business Service
FLSA Status: Non-Exempt
J.O. Combs Unified School District #44 does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. J.O. Combs Unified School District #44 also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Officer for Title IX , Assistant Superintendent, Human Resources, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Compliance Officer for Section 504/ADA, Director of Student Services, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300
J.O. Combs Unified School District #44 no discrimina en base a la raza, el color, la religión, el origen nacional, el sexo, la discapacidad, la edad, o la orientación sexual para la admisión y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de jóvenes designados. J.O. Combs Unified School District #44 tampoco discrimina en sus prácticas de empleo y contratación. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las polízas de no discriminación: Funcionario de Cumplimiento de Título IX, Asistente Superintendente, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Funcionario de Cumplimiento para la Sección 504/ADA, Director de Servicios Estudiantiles, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300.
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