Senior Staff Assistant, Publications

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA , veterans and persons with disabilities are encouraged to apply.

Job Summary

Getty Publications is seeking a full-time Senior Staff Assistant to support the Rights and Sales staff. Duties include scheduling meetings and taking minutes; updating documents, running and distributing reports; preparing and distributing sales materials and other digital assets; and regularly performing routine accounting support, such as paying invoices, reconciling credit card statements, creating expense reports, entering requisitions, and purchase orders. Reporting to the Associate Publisher, successful candidates will be detail-oriented, highly organized, communicative, collaborative, and enthusiastic about book publishing.

 

Getty Publications produces award-winning books that result from or complement the work of the J. Paul Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation. The approximately 35 books published each year cover the fields of art, photography, archaeology, architecture, conservation, and the humanities for both the general public and specialists. Ranging from exhibition and collection catalogues to scholarly monographs and edited collections, to trade and children’s books, most titles are published in print, but an increasing number are published digitally as well.

 

Getty Publications offers a collegial and collaborative work environment where work-life balance is prioritized. We support a hybrid work schedule with some days at our Getty Center offices and some telework days. Staff members can participate in Getty-sponsored community service and serve on committees related to diversity, equity, accessibility, and inclusion, sustainability, and on mentorship and community building.

 

NOTE: Los Angeles residency required. This position is NOT fully remote and consists of a hybrid in-office and work-from-home schedule.

Major Job Responsibilities

• Processing invoices for payment and acting as liaison with the Accounting department
• Creating requisitions and purchase orders for copublications and coeditions, and acting as a liaison with the Procurement department
• Reconciling credit card statements
• Creating travel authorizations, booking travel, creating expense reports
• Scheduling meetings and taking minutes
• Updating Publications title database with information about images, foreign-language rights deals, and marketing elements, such as tables of contents, comparative titles, etc.
• Creating/updating advance book information sheets and other pre-publication materials for book fairs, sales reps, etc.
• Creating PowerPoint presentations for sales conferences
• Updating, running, and distributing weekly and monthly sales reports
• Maintaining Getty Publications presence on online book sales platforms, including creation of seasonal catalog, uploading spreads, tables of contents, comparative titles, and other assets
• Organizing assets (descriptive copy and images) for library marketing partners
• Managing digital assets on Amazon and elsewhere (uploading spreads and other content, uploading search-inside-the-book files, etc.)
• Uploading and facilitating delivery of ebooks and metadata to ebook vendors via digital asset management system
• Communicating changes in publication dates to Publications staff
• Assisting with other tasks as needed

Qualifications

• High school diploma/GED; Bachelor's degree preferred
• Minimum 3-4 years related experience

Knowledge, Skills and Abilities

• Proficient in Microsoft Office (especially Excel and Word); familiarity with Adobe Acrobat
• Strong written and verbal communication skills, exceptional organizational skills, and flexibility in adapting to shifting deadlines and priorities
• Familiarity with art history a plus

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

 

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

 

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.