Office Coordinator

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm providing technical, scientific, and financial expertise across all assets and value at risk. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, staunch integrity, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We have over 100 locations worldwide. We are highly committed to all members of our community, both employees and clients. Our organization focuses on promoting a sense of community and inspiring our people to achieve results that exceed goals.

We are seeking an Office Coordinator to join our Corporate team.  This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Corporate team, whose responsibilities extend beyond those of traditional Office Coordinator. The ideal person for this role will need to not only have a strong grasp of administrative, but also be flexible and a strategic thinker able to take on a variety of tasks.

We are seeking an energetic Office Coordinator to work in our Orlando, FL office. J.S. Held is focused on learning and development and is continually looking to attract and retain top talent who are creative, self-motivated, and organized.

This position will be based out of our Orlando, FL office with occasional travel to the Tampa, FL office.

Job Responsibilities:

• Provide administrative support for the Orlando and Tampa, FL teams
• Screen and distribute incoming calls for J.S. Held.
• Greet and assist onsite guests
• Support special projects with the OC team
• Draft correspondences and other formal documents
• Plan and schedule appointments and book travel
• Develop and implement organized filing systems
• Prepare reports/spreadsheets
• Document Analysis
• Work as part of a team with the national phone operators
• Assists with key facilities activities to include vendor relationship management
• Maintaining the general upkeep of the premises
• Carry out routine checks to ensure safety and security

Required Qualifications:

• Bachelor’s Degree from an accredited college or university.
• Microsoft Office required. Must be Excel, Word, and Power Point proficient and have the ability to embrace new technology.
• Previous experience in office administration or other related fields
• Previous experience answering calls in a high-volume capacity.
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

Preferred Qualifications:

• Prior experience in a managerial role.

J.S. Held is dedicated to becoming the global leader in providing multi-disciplinary consulting services to the construction, government, healthcare, industrial, insurance, energy, legal, and technology, communities. We have diverse practice areas including Construction Advisory, Financial Investigations, Forensic Accounting & Economics, Forensic Architecture & Engineering, Surety, Environmental Health & Safety, Equipment, Toxicology, and Building & Property Consulting, among other disciplines. J.S. Held is devoted to recruiting and cultivating top industry talent to build a collaborative and diverse team of experts. We leverage our experience to provide local, cost-efficient solutions and an unrivaled client experience.

Our mission is to serve as trusted, expert advisors to organizations around the world facing high-stakes situations that demand urgent attention, exceptional knowledge, staunch integrity and objective, clear- cut analysis and advice.

Some of the Benefits We Have Include:

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Generous PTO Policy
• Medical, Dental, and Vision Insurance
• 401k Match
• Commuter Benefits

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations:

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email jobs@jsheld.com and include “Applicant Accommodation” within the subject line with your request and contact information.

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