Administrative Assistant Support Senior

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

  
Your Impact:

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow. 

At Jacobs, we’re partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you’ll commit to supporting and engaging with these teams, as we work to build a company like no other.
 
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.  

This full-time position is based in our Henderson office. The project delivery team partner works 40 hours per week and provides a wide variety of administrative, project support, and staff support services to our Henderson team. The team partner will work closely with our project management and delivery teams to provide innovative solutions to our clients through a variety of detailed support tasks. The team partner will work with leadership to learn the needs of our clients and our teams. This role will be fast paced and demanding, offering a rewarding opportunity to contribute to the success of our team. The ideal candidate is a self-starter, eager to add value to a high performing team, enjoys a challenge, works well as part of a team, and takes ownership of their work. Evaluating various situations and working with leadership, the project team partner will help support and implement our business plan and delivery of work products to our clients. The team partner adapts established processes and procedures as necessary to meet objectives. The team partner applies judgment in determining work methods and balancing competing priorities.

Here’s What You’ll Need:

This position supports multiple projects and project managers by performing the following tasks: 
•    Anticipates the needs of the team
•    Manage information flow
•    Coordinate and organize project files 
•    Invoice Review, Processing, and Tracking
•    Facilitate the procurement of subconsultants, review and process subconsultant invoices
•    Coordinate production and delivery of proposals, project deliverables, documents, drawings, specifications, etc.
•    Assist project managers with development of budgets, tracking project financials, and preparation of reports 
•    Coordinate travel schedules and prepare expense reports for multiple project team members
•    Coordinate meeting schedules and prepare meeting minutes
•    Organize working lunches/dinners for various staff and client meetings 
•    Generate project briefings 
•    Assist project delivery teams and sales teams with weekly updates, preparation of reports, presentations, document management on SharePoint, and/or correspondence
•    Develop new or revise existing processes and/or procedures, or recommend improvements in support of a department or group of managers
•    Edit and format reports, technical memorandum, proposals and presentations 
•    Assist staff with education of new corporate policies, procedures, and requirements.
•    Other tasks as needed

Here’s What You’ll Need: 
•    10 or more years of clerical or secretarial experience and project related support is preferred
•    Ability to perform complex activities independently
•    Strong Microsoft Word, Excel, PowerPoint, and SharePoint experience required 
•    Experience with Oracle E-Business Suite is desirable
•    Strong communication and organization skills required, experience working with clients, government officials, and public desired

 

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.