Engineering Clerk

Javan Engineering has an opportunity at a client site for a Engineering Clerk and are seeking qualified candidates who are enthusiastic and driven to succeed. This position is full on-site and the ideal candidate will need to reliably commute to the plant in South Philadelphia, PA.

The Engineering Clerk will perform a variety of clerical activities for the Engineering Department and daily responsibilities will vary depending on the need of the department. The successful candidate will have at least One year of administrative support experience in a high volume setting with the ability to multi-task and work on multiple projects simultaneously.

Essential Job Functions

• Prepares letters, memoranda, reports, and minutes of meetings, technical material, numerical data, charts and forms from verbal or written instructions, or other materials.
• Record maintenance, data entry and retrieval, document checking and comparison, and assembling and compiling information.
• May maintain calendars and schedules and coordinate meetings and appointments as necessary; assembles related and necessary materials for these events.
• Establishes and maintains files, logs, indexes, control records, or other information.
• Maintains confidentiality of documents and information received.
• Assists in creating and revising forms, proposes procedures, formats, and standards for office correspondence.
• Prepare periodic reports by retrieving and compiling data in accordance with organization needs and established procedures or specific instructions.
• Obtain necessary project detail from Engineering and other departments to open work orders.
• Support work order process and interact with other departments as necessary to report work order status and close work orders according to Company policies and processes.
• Scan all documents and information into Company databases as needed.
• Provide reports for the Engineering department.
• Ensures designs and work plans are accessible by developing and maintaining a filing system for engineering drawings and related materials.
• Prepares a variety of reports, correspondence and presentations by keyboarding and formatting documents using word processing, database, spreadsheet and graphics programs.
• Answers and directs phone calls to proper personnel.
• Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
• Performs all other related duties as assigned by management.

Knowledge, Skills, and Abilities

• High School diploma or equivalent; Associate degree or higher preferred.
• 1 year of experience in an administrative support role.
• Strong oral and written skills.
• Knowledge of general office practices and procedures.
• Knowledge of written communications practices, procedures and formats.
• Skill in operating various office equipment such as computer, various software programs and communications systems.
• Ability to read and interpret technical documents and forms.
• Ability to utilize computer-aided design systems a plus.
• Ability to organize and prioritize multiple work assignments.
• Ability to pay close attention to detail.
• Ability to work independently and effectively function as a team player.
• Ability to meet deadlines.
• Ability to communicate with co-workers and various business contacts in a professional and courteous manner.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability

*Javan Engineering proudly supports Affirmative Action and we are an Equal Opportunity Employer. Javan Engineering is committed to workforce diversity. M/F/D/V encouraged to apply. Pre-employment drug screening required. All resumes are held in confidence. No recruiters or agencies.