Procurement Specialist

Summary / Role Purpose The primary function of the Procurement Specialist is to review and process purchase requisitions in accordance with stated policies and procedures and to produce an accurate purchase order in Oracle. The Procurement Specialist may assist with the vendor bidding process, including but not limited to researching goods or services to be purchased, potential vendors, price negotiation, contract review, etc. The incumbent must work in conjunction with other team members and independently to resolve issues and answer questions that may arise in the normal course of business. Key Duties and Responsibilities Responsibilities in reviewing / processing purchase requisitions include but are not limited to: Ensure the general ledger account number(s) is accurate Ensure expense or prepaid treatment is accurate and within prescribed levels Ensure the proper Taxware categories are properly identified to reflect the correct sales/use tax Ensure approvals and accompanying support documentation are in accordance with the Signature Authority and Procurement polices Any exceptions to and/or Procurement policies are discussed with management Prudent business judgment is used in determining the appropriateness in the vendor selection, pricing and decision to make the expenditure Creation of purchase orders in Oracle Place orders with vendors for approved purchases and confirm the order to the appropriate personnel Manage internal client inquiries and develop professional internal client relationships Manage vendor inquiries and develop professional vendor relationships Maintain a solid understanding of SOX, ISO and Quality Procurement procedures to ensure compliance for audits; Assist in the maintenance of these standards Provide P-Card documentation and receipts to expedite AP processing Create vendors in Oracle based on appropriate supporting documentation (W-8BEN, W-9, etc.) Manage low complexity projects and assist in negotiating associated vendor agreements Assist in researching and analyzing internal and external category-related data to identify trends, performance, threats, opportunities, etc. Use data sources to help develop and run regular and ad-hoc reports to demonstrate metrics and KPIs Assist in identifying cost reduction opportunities through analysis of metrics, spend data and proposed budget Perform daily responsibilities with minimal supervision Assist in providing training and guidance to new team members as necessary Perform additional responsibilities as necessary Working knowledge of Microsoft Office including Excel and Word Ability to process information efficiently and produce a high-quality work product quickly in a fast-paced environment Energetic with strong analytical skills in understanding business situations as they are presented Must have strong organization skills and attention to detail Ability to maintain a positive and professional demeanor with internal customers, external vendors, peers and management Excellent written and verbal communication skills

Preferred Qualifications and Skills Minimum of 2 years of Procurement or general business experience preferred Knowledge of Oracle a plus