Manager - Budget

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Mgr - Budget
Annual Position
FLSA: Exempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: Year Round
Salary Plan, Grade, Step: JCA - Administrator - 229 days , G07, 1
Min-Mid Annual Salary Range: $90,732.00 - $108,750.50 Effective as of: 06-16-2023

Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate's relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY Responsible for overseeing, managing, and analyzing performance for the development, maintenance and reconciliation of large divisional budget and fund operations. Work closely with the Director of Budget and Treasury as well as various department heads to insure that the departmental objectives are being met on a regular basis as well as oversee the ongoing administrative operations for the division. Perform detailed cost/benefit analyses, projections, and develop detailed financial analysis for use by the Board, District Leadership, schools, and departments. Prepare complex analysis that forecasts the financial condition of all District funds including enrollment, staffing, revenue, and expenditures. Recommend budgetary and financial solutions for complex problems.

• Candidate would be responsible for managing the school budget related essential duties and responsibilities listed below as their portfolio.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Involved on District committees to act as subject matter expert to help solve District issues and provide cost analysis and support.

Interpret/implement Board of Education policy, Colorado Department of Education, state, and federal guidelines for principals, secretaries, parents, school/department administrators, banks, financial contacts, and citizen action groups.

Partner with Director of Budget in ongoing design and support of Student Based Budgeting and departmental budgeting processes to meet the standards required by Government Finance Officers Association (GFOA).

Act in leadership role on district budget building database, Anaplan.

Partner with Director of Budget and Human Resource Department in compensation modeling and cash flow analysis.

Manage the process to prepare department, schools and organization budgets across all funds, and provide analysis that compare budget to actual revenues and expenditures; explain or make recommendations to address deviations. This is an ongoing project that begins with annual planning and continues with constant revisions. This requires problem solving skills.

Actively participate in the coordination and preparation of the annual District Budget.

Provide leadership in the development and maintenance of District budget policies and practices. Advise and implement new and streamlined procedures in accordance with Generally Accepted Accounting Practices (GAAP) and other statutory requirements.

Prepare complex analyses including forecasts and associated reports for District management including Cabinet, School Leadership Team, and the Board of Education. Download financial information from the District's financial accounting system (PeopleSoft) in preparation of analyses.

Design and prepare communication documents that present informative and understandable financial information for public dissemination.

Develop budget management tools for departments and schools including queries, nVision reports, graphs, charts, and other extrapolation tools.

Develop and reconcile budget reports in support of departmental budget management. Work with other members of Financial Services and Information Technology in the implementation and maximization of PeopleSoft utilization.

Act as a mentor and leader to other budget staff as well as staff across the district.
Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE 5-7 years' experience in accounting/budgeting, including three years' experience in a public sector environment.

EDUCATION AND TRAINING Bachelor's degree in Finance Accounting or related field. Equivalent experience will be considered.

CERTIFICATES, LICENSES, REGISTRATIONS Valid Colorado driver's license.

SKILLS, KNOWLEDGE, & EQUIPMENT Full understanding of Governmental Accounting and Accounting Practices, cost accounting/allocation experience preferred. Extensive knowledge and experience in Microsoft Office, particularly Excel (graphs, charts, macros, etc.). Working knowledge of PC, Windows platform and Microsoft Office Suite required for hire.

DECISION MAKING Requires the ability to identify problems and issues within funds and departments by analyzing and evaluating trends in those funds and departments. Recommend solutions to department and management staff regarding complex aspects of budget responsibilities. Independently prepare schedules and reconciliations required by GAAP and/or the State of Colorado. Department managers, principals, and other staff will rely on the analyses and reports prepared.

COMMUNITY RELATIONS Daily contact with classified staff and professional staff within/outside department to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, and negotiate controversial matters. Weekly contact with school support team and administrative leadership team to obtain/furnish information, resolve routine corrections/adjustments, and interpret policy; and the general public and community members to discuss routine internal matters and obtain/furnish information. Monthly contact with advisory committees to obtain/furnish information, resolve routine corrections/adjustments, and interpret policy; with the Board to furnish information and resolve routine corrections/adjustments; parents and citizen or patron committees to discuss routine internal matters and obtain/furnish information as one of the District's experts on the budget process; with public agencies such as Colorado Department of Education to discuss routine internal matters, obtain/furnish information, and resolve routine corrections/adjustments; and with local government and State legislature or Congressional staff to obtain/furnish information.

Annual contact with students to discuss routine internal matters and obtain/furnish information.

SPAN OF CONTROL Directly supervises three Budget Analysts in the Budget and Financial Management Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems. The position is responsible for both budget development and accountability.

EDUCATIONAL DELIVERY Identify problems and issues within school funds by analyzing and evaluating trends in those school funds. Recommend solutions regarding complex aspects of budget responsibilities. The majority of time is not spent on the school site.

COMPLEXITY OF WORK The work is assigned by the Director of Budget and Treasury to reinforce department goals and objectives. Ability to independently prepare schedules and reconciliations required by the Governmental Accounting Standards and the State of Colorado and federal government. Must autonomously solve complex accounting and budgeting functions and requirements to assure compliance with county, state, and federal governmental bodies. Must be able to autonomously perform analyses and translate into comprehensible reports for use by schools, departments, and the public. Position requires judgment in the preparation and monitoring of budgets, provide expert advice in interpretation of District Policies, and other state and federal budget requirements.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch. The employee is occasionally required to lift and/or move up to 50 pounds.

MENTAL FUNCTIONS While performing the duties of this job, the employee is regularly required to communicate, compute, and use interpersonal skills. The employee is frequently required to compare, analyze, coordinate, synthesize, evaluate, and compile. The employee is occasionally required to copy and instruct.

WORK ENVIRONMENT While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and the risk of electrical shock. The noise level in the work environment is usually quiet.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.