What are the responsibilities and job description for the Accounting Specialist - Accounts Receivable position at Jekyll Island Authority?
Position: Accounting Specialist - Accounts Receivable
Department:: Accounting
Status: Regular, Full-Time employee
Pay: $18.16 - $23.15 per hour (DOQ)
Reports to: Accounting Director
Benefits: Full benefits-eligible, including health & flex, paid time off, paid holidays, amenity pass for employee & family, and parking.
Retirement: State Employee Retirement System - GSEPS (Pension matching 401k)
Closing Date: 4pm Thursday May 30, 2024 *Note: This position is subject to close at any time once a satisfactory applicant pool has been identified
To Apply: Fill out the application completely and attach your resume AND a cover letter. Incomplete applications or applications without accompanying documents when required will not be considered.
Jekyll Island is dedicated to maintaining the delicate balance between nature and humankind through conservation, education, and preservation. Surrounded by salt marshes, expansive oceanfront, and ancient maritime forests, it is situated within the chain of the Golden Isles and just a few miles from St. Simons Island, Sea Island, and Brunswick. As a State Park, Jekyll Island is a coastal haven where nature and humans peacefully co-exist.
Job Summary:
Under general supervision, the Accounts Receivable Specialist performs accounting duties for the department, including journal entries, reconciliation of receivable and other accounts, processes invoices (utilities and other accounts), posts payments, and collects delinquent accounts.
Under general supervision, the Accounts Receivable Specialist performs accounting duties for the department, including journal entries, reconciliation of receivable and other accounts, processes invoices (utilities and other accounts), posts payments, and collects delinquent accounts.
Job Duties:
This position is subject to close at any time once a satisfactory applicant pool has been identified. Applicants who complete the online application process will receive an email receipt of submission to the email address provided. If the email confirmation is not received, applicants may contact Human Resources at 912-635-4024 for confirmation; however, due to the volume of applicants received, we cannot provide information on application status after receipt. Applicants who need assistance to accommodate a disability may request accommodation by contacting Human Resources at 912-635-4024.
All qualified applicants will be considered but may not necessarily receive an interview. Incomplete applications or applications without accompanying documents when required will not be considered. Selected applicants will be contacted for the next steps in the selection process. Successful completion of background checks is required, including credit when applicable to the position. Relocation expenses are not authorized; applicants should consider this when applying.
Jekyll Island Authority is an Equal Opportunity Employer. The Authority supports equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, veteran status, or any other status protected by law. The Jekyll Island is a Drug-free Workplace.
- Performs accounts receivable functions by utilizing automated billing systems for utilities (water, sewer and trash) and other commercial and residential billing. This includes billing customers, posting payments and collecting delinquent accounts.
- Liaison with ambulance billing company. Records billing and payments in accounting system based on information from outside ambulance billing company.
- Posts transactions to the accounting system, balances journals and ledgers on a monthly basis.
- Prepares monthly reconciliations for assigned accounts receivable, cash and other accounts. Reconciliations are due 15th of following month.
- Collection processing of delinquent accounts including sending statements, writing letters and making collection calls.
- Prepares monthly aging reports for all accounts, reviews the reports, makes appropriate notes on aging reports and sends reports to appropriate management staff. Any items over 30 days old must be reviewed and collection procedures initiated.
- Prepares various journal entries as required and assures journal entries contain proper explanation and required documentation.
- Interact with customers to answer questions or resolve outstanding issues on utility and other accounts receivable accounts.
- Monitors and maintains updated listings such as homeowner changes, garbage service options, utility meter change outs, etc. for all residents and businesses on Jekyll Island.
- Maintains accurate and efficient filing system for invoices, payments and other accounting paperwork.
- Provides backup support for front desk to fill in for lunch and other absences as needed.
- Assists with periodic inventory test counts and cash counts as needed.
- Assist with accounting needs at special events.
- Maintain confidentiality of records and information.
- Maintain consistent, customer-focused attitude when conducting business and provides services to employees, customers and the general public while adhering to established policies and procedures.
- Performs other duties as assigned.
Qualifications:
- Bachelor’s degree in Business, Accounting, or related with a minimum of one (1) year of related experience. OR
- High school diploma or equivalent required with minimum four (4) years of related experience.
- Must be proficient in Microsoft Office including Word, Excel, and Outlook.
- Strong oral and written communication skills.
- Strong organizational skills required.
- Ability to handle high volume with efficiency.
- Ability to multi-task in a fast-paced environment.
- Ability to work independently and with a team.
- Must be able to keep information confidential.
- Occasional overtime may be required.
- Must possess a valid driver’s license.
- Criminal and consumer background check required.
- Regular and predictable attendance and punctuality is required.
Physical Requirements/Working Conditions:
- Exert up to 35 pounds of force occasionally and a negligible amount of force constantly to move objects.
- More than 50% of the typical work day will be spent sitting, reaching, grasping and using repetitive motions of the wrists, hands, and fingers.
- Less than 50% of the days is spent walking, standing, kneeling, crouching and/or stooping. Occasionally required to climb stairs.
- Must have visual clarity to prepare and analyze data and use computer.
- Sensory abilities required include vision, hearing and touching with more than 50% of the day spent communicating; talking and hearing.
- Majority of work will be performed within an indoor office environment. Typically work is not conducted in adverse environmental conditions.
- Noise level is considered quiet to normal.
This position is subject to close at any time once a satisfactory applicant pool has been identified. Applicants who complete the online application process will receive an email receipt of submission to the email address provided. If the email confirmation is not received, applicants may contact Human Resources at 912-635-4024 for confirmation; however, due to the volume of applicants received, we cannot provide information on application status after receipt. Applicants who need assistance to accommodate a disability may request accommodation by contacting Human Resources at 912-635-4024.
All qualified applicants will be considered but may not necessarily receive an interview. Incomplete applications or applications without accompanying documents when required will not be considered. Selected applicants will be contacted for the next steps in the selection process. Successful completion of background checks is required, including credit when applicable to the position. Relocation expenses are not authorized; applicants should consider this when applying.
Jekyll Island Authority is an Equal Opportunity Employer. The Authority supports equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, veteran status, or any other status protected by law. The Jekyll Island is a Drug-free Workplace.
Salary : $18 - $23
Senior Accounts Receivable Specialist
CHAMPION BRANDS INC -
JACKSONVILLE, FL
Accounts Receivable Specialist
First Coast Professionals -
Saint Augustine, FL
Accounts Receivable Specialist
ITEL LABORATORIES INC -
Jacksonville, FL
