What are the responsibilities and job description for the Practice Assistant position at Jenner & Block LLP?
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ABOUT JENNER & BLOCK
Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. In 2016, The American Lawyer named Jenner & Block to the A-List, which recognizes the top 20 US law firms. The American Lawyer also recognized the firm as the #1 pro bono firm in the United States six of the past nine years; the firm has been ranked among the top 10 in this category every year since 1990.
OVERVIEW
The Practice Assistant, working under the supervision of both the HR Manager and the Paralegal Coordinator, will take direction from and operate in support of several lawyers in the performance of a variety of administrative and para-professional duties. The Practice Assistant is a non-exempt position and reports to the Washington, DC HR Manager and Paralegal Coordinator. The hours are 9:00 AM to 5:30 PM, Monday - Friday and additional hours as required.
ESSENTIAL JOB FUNCTIONS
- Creating and maintaining case files
- Assist with trial preparation and document production
- Pull case citations in WestLaw and Lexis and conduct preliminary research
- Perform calendar and contacts management for attorneys
- Assist with the preparation of presentation materials for firm and client audiences
- Open new matter engagements and commence conflicts check process
- In coordination with the Billing department, prepare invoices for clients
- Handle telephones calls from internal and external sources
- Prepare Word documents and proofread memoranda, factual and legal documents
- Prepare Excel spreadsheets for client engagement budgeting and assist with ongoing client and matter analyses
- Arrange travel schedules and reservations as required and prepare expense reports
- Other administrative duties, such as personal and attorney time entry
- Assist other attorneys in back-up support and vacation coverage
- Perform special projects as assigned by the partners
QUALIFICATIONS
- Undergraduate degree or equivalent work experience
- Proficient in basic computer applications including: Windows 7 and Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Database experience
KEY QUALITIES/ATTRIBUTES
- Must be able to follow direction
- Proven ability to multi-task
- Demonstrated ability to communicate effectively and professionally
- Ability to interface and collaborate in a complex matrix management environment
- Possesses sound business judgment
- Demonstrate initiative to anticipate lawyers’ needs
- Able to work overtime as needed
COVID-19 VACCINATION PROTOCOL
Jenner & Block LLP requires all US employees be documented as fully vaccinated. Exemption requests related to a medical or pregnancy contraindication, or a sincerely held religious belief, will be reviewed and considered dependent on the firm's ability to provide an accommodation without undue hardship. The firm will not allow negative COVID-19 test results in lieu of verification of full vaccination.
Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.
Job Type: Full-time
