Administration Assistant

Jet Industries - Immediate Administration Assistant Needed

Are you highly organized and detail-oriented? Do you thrive in a fast-paced environment where your administrative skills can shine?

Jet Industries Inc. is seeking a talented Administration Assistant to join our nationwide, family-owned contractor team. As an Administration Assistant, you will be responsible for financial reporting, onboarding assistance, meeting note-taking, spreadsheet management, data entry, reimbursement approval, user management, and flow chart development. Join us and be part of our entrepreneurial culture that values integrity, teamwork, and excellence in customer service.

Benefits at Jet Industries:

• Career-building opportunities & growth potential
• A diverse internal training program, Jet University
• A safety-first, family-like workplace
• Paid-Time-Off (PTO)
• Affordable Medical/Vision & Dental coverage
• Retirement Program 401k Matching (up to 3%)
• The company provided shirts & PPE
• Performance-based bonus potential

Essential Duties Administration Assistant:

• Generate and analyze financial reports using Excel and other accounting software.
• Assist in the onboarding process for new employees, including orientation and training.
• Take comprehensive notes during meetings and distribute them to relevant parties.
• Track and update spreadsheets with relevant data and information.
• Perform data entry tasks with accuracy and efficiency, particularly in complex databases.
• Review and approve reimbursements and timecards under company policies.
• Manage user accounts and permissions in various software systems.
• Create and update flow charts to visualize processes and workflows.

Minimum Qualifications and Experience:

• Previous experience as an administrative assistant or in a similar role is preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and other relevant software applications.
• Strong attention to detail and accuracy in all tasks.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Experience with flow chart creation and note-taking preferred.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Location: Salem, OR 1935 Silverton Rd NE, Salem, OR 97301, USA

If you are ready to take your administrative skills to the next level and join a company that values its employees, apply now!

Jet Industries Inc. is a nationwide, family-owned, contractor that has thrived in business since 1977 by fostering an entrepreneurial culture that has led to our diversified construction trades.
This same culture has helped us create a cohesive work environment. Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Our start-to-finish services include heating, air conditioning, plumbing, electrical, engineering, fire protection, and maintenance. Our team completes every job with efficiency, safety, and organization in mind, ensuring the best possible results, every time. You can always count on us to minimize project waste, maintain an organized project schedule, and deliver a high-quality product.