Flex Fund Coordinator

Position: Flex Fund Coordinator 

Full-time                              

Reports to: Sr. Manager, Support Services & Community Partnerships      

FLSA: Exempt  

JVS is a non-profit, non-sectarian agency.  Our mission is to empower individuals from diverse communities to find employment and build careers, and to partner with employers to hire, develop and retain productive workforces.   

JVS provides a broad range of services including adult education, skills training, job readiness training, job placement and support, and access to post-secondary education.  JVS assists employers in their search for well-qualified job applicants and their initiatives to upgrade the skills of their incumbent workforce.    

Position Summary: The Flex Fund Coordinator (FFC) is responsible for partnering with JVS coaches and the finance team to administer financial support for clients to overcome obstacles to training and employment. The FFC is a member of the Support Services and Community Partnerships Team, which works to remove barriers to employment for JVS clients and applicants through building reciprocal relationships with Community Based Organizations that address these challenges. JVS has a new pool of funds to help solve some of these challenges for our clients. In addition to this newly created fund, the FFC will oversee the administrative process for a separate funding source for a specific program, adhering to each program’s unique guidelines. The FFC oversees the process of administering $250K of funds to clients annually. This requires the ability to solve complex problems while navigating bureaucratic systems with minimal oversight.  The FFC will work directly with coaches and on behalf of clients to complete required documents to access resources. 

This is a hybrid position and will require at least two days working in the office at JVS and other days remotely.  

Essential Job Functions:  

Accountability and Results Focused:   

• In collaboration with Client Services leadership implement, and iterate a new process to administer flex funds to JVS clients  
• Administer an additional, separate Client Support funds program, meeting all funder and programmatic requirements   
• Be willing to learn and apply knowledge of local systems to help clients navigate benefits and services such as housing, childcare, DTA benefits, unemployment, and other needed resources   

Build relationships, collaboration and teamwork:  

• Support and promote the mission and philosophy of JVS both internally and outside the agency  
• Serve as the liaison between the finance department and clients / coaches so clients can access financial resources in a timely way 
• Partners with Support Services and Community Partnerships Team members to meet CS goals  
• Partners with coaches from across the organization to meet their clients' needs  

Administrative/ Communications  

• Excellent financial management skills and attention to detail 
• Proven ability to prioritize and organize tasks while working between departments  
• Independent judgement and discretion to assess and meet client financial needs  
• Ability to solve complex problems and navigate bureaucratic systems.   
• Outstanding interpersonal, customer service and organizational skills required   
• Ability to work in a multi-cultural environment required   

Qualifications and Experience  

• BA/BS 4-year college degree and 3 years experience project management experience  
• Experience with government contracts and funding initiatives preferred  
• Strong knowledge of issues related to individuals with significant barriers to employment  
• Strong Microsoft Office Suite skills required  
• Salesforce skills preferred  

JVS CULTURE:  JVS is strongly committed to diversity and a workplace environment that respects, appreciates and values employee differences and similarities.  By providing and supporting a work culture that fosters and builds upon diversity and its strengths, JVS will better serve our local communities and continue to provide quality services.  

JVS is an employment at-will organization and an equal opportunity employer committed to maintaining a work and learning environment free from discrimination on the basis of sex, race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.  Additionally, JVS prohibits retaliation against an applicant or employee because he or she has engaged in protected activity under the statutes prohibiting discrimination in the workplace.