What are the responsibilities and job description for the Payroll Coordinator position at Jhpiego?
Overview:
The Payroll Coordinator is responsible for the accurate, timely support of Jhpiego payroll functions in accordance with University policy. The person in this role works closely with the Finance & Accounting Team, and with Jhpiego Global Human Resources Office
This is a hybrid role based out of our Baltimore, MD office. Jhpiego's hybrid schedule requires employees to work in the office 2 days per week.
- Assist with Jhpiego Payroll changes in accordance with JHU policies and procedures. This includes hiring, terminations, payroll cost transfers and changes in hours via SAP, affecting full-time and part-time staff, casual and student employees, meeting the JHU HR Payroll Shared Services specified timeline
- Support E210 timekeeper entries
- Troubleshoot effort submission tool workflow issues
- Responsible for maintaining confidential employee data
- Maintain electronic files of personnel, and payroll records in Jhpiego system (SAP)
- Use Excel spreadsheets to assemble, manipulate, and format data and/or reports
- Ability to work as an effective team player, respond proactively and efficiently in obtaining and providing essential financial information
- Create and revise systems and procedures by analyzing operating practices;
- Resolve administrative problems by analyzing information; identifying and communication solutions;
- Maintain rapport with customers, managers, and employees by setting priorities and escalating urgent situations to department managers.
- Provide information by answering questions and requests;
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities and determining continuing needs;
- Accomplish department and organization objectives by completing related results as needed;
- Require analytical ability to gather data, analyze personnel requests, and interpret department policies and procedures;
- Maintain updates to the Finance and Accounting website by uploading and posting current documentation/policies/procedures/guidance.
- Bachelor’s degree in Finance, Accounting, Business, or equivalent experience preferred
- SAP experience preferred
- 1 years of personnel and/or payroll experience preferred
- 1 years of JHU experience preferred
- Experience in handling confidential and sensitive materials, with the ability to maintain confidentiality
- Strong math and reasoning skills
- Effective Thinking and Problem-Solving abilities
- Demonstrated ability to effectively manage multiple priorities
- Exceptional Customer Service skills
- Strong Communication skills, both verbal and written
- Meticulously detail oriented
- Superior time management and organizational skills with ability to meet deadlines
- Ability to exercise independent judgment
- Intermediate knowledge in the use of Microsoft Outlook, Excel, and Word
- Basic knowledge of general accounting policies and procedures
- Commitment to diversity and to serving the needs of a diverse population
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.
EEO is the Law
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