Executive Assistant

Position Qualifications: HS diploma or GED required.  Minimum of 3 years of relevant work experience. Experience in Windows, Outlook, scheduling, and Power Point required.  Must have exceptional Microsoft Excel skills in data analysis, trend analysis, and graphical analysis.  Must be able to work independently; demonstrate excellent written and verbal communication skills as well as attentional to detail and accuracy; Must demonstrate exceptional customer service skills. 

Previous Executive Assistant experience preferred. 

Physical Requirements:  Sitting, standing, stooping, bending, reaching, twisting, turning, lifting (<20 lbs).  Must be able to perform the essential functions of the job with or without reasonable accommodations.

Type of Position:          

 Full-Time

Work Schedule:

Hours: 8:00 am – 5:00 pm M-F, CST

Job Responsibilities:

Performs routine administrative support duties such as preparing correspondence, spreadsheets, presentations, deck prep, calendar organization, meeting preparations, data analysis and reporting, managing communication with internal and external contacts on all levels, and schedule meetings as needed.

Make travel arrangements for CEO

Maintain Commission reports, approve install/forklift invoices in SAP inbox, maintain container report, rework process, and update PO dates from container report. 

All other duties as assigned

 Effective Time Management

The specific tasks and duties as outlined in the current job description will be completed within the established time frames.

Ethical Standards of Profession

Employees will be required to act in a manner that is in accordance with current ethical standards and promotes a positive public image for the organization and the profession.  In addition, actions will be in accordance with applicable state and federal laws and in accordance with the established legal aspects of professional standards and JK Products Code of Conduct.

Effective Communication

Employees will respond to both internal and external customers by returning phone calls, checking e-mails, responding to requests, and working collaboratively with other departments.  Communicate in a manner that is clear, concise and facilitates the organizational goals.  Communication will be accomplished in a timely manner and will ensure that all parties have a firm understanding of the message(s) being communicated.  

Customer (client, internal, external) Satisfaction

The employee recognizes customer satisfaction as a priority and has made ongoing efforts to assist both internal and external customers in a courteous and professional manner.  

Cooperation and Collaboration

The employee actively seeks out supervision, is an active part of the team and obtains the supervisor’s signature on appropriate documentation.  The employee is respectful with internal and external professional colleagues and is not engaged in frequent conflicts with others.