What are the responsibilities and job description for the Associate Relocation Project Manager position at JLL?
Move / Furniture Management
* Manage all project activities on account and/or projects assigned
* Oversee the planning, scheduling and implementation of project scope
* Proactively manage project-related issues on account or assignment
* Ensure JLL best practices and policies are being followed
* Facilitate a project kick-off meeting with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned
* Participate in select planning meetings, project meetings and other account specific requirements
* Review project goals and objectives, making changes where necessary to ensure desired project results
* Review the developed and implemented move/occupancy project plan and budget through collaboration with the client, facility manager, project manager and Construction manager
* Review project status and tracking reports, process purchase orders and invoices for due diligence and financials
* Oversee the project scope and budget, proactively address out-of-scope items with the client and if needed, initiate change orders
* Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
* Oversee the preparation of various RFP's needed for vendor and contractor services for the complete project
* Ensure the incorporation of "best practices" into projects
* Ensure that meetings to review project schedules with all participating vendors and key stakeholders are initiated and held regularly
* Identify and address areas of concern regarding potential liabilities and risk
* Ensure project processes are managed in accordance with the client's and JLL policies and procedures
* Oversee the procurement of all necessary vendors and outside labor
* Oversee the management of supporting suppliers (technology, telephone, furniture, etc.)
* Evaluate vendors to ensure compliance with the standards of performance
* Ensure performance of data input into client system to maintain occupancy information.
* Develop and deliver required project specific reporting
* Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics, and business practice.
* Oversee the work orders and small project management, including but not limited to furniture reconfigurations and space enhancements
* Ensure the coordination with various service providers to determine appropriate date(s) for implementation and communicate those dates
* If necessary, determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)
Growth of Company
* Participate in industry, networking, and educational events; with confidence, represent JLL's core business
* Partner with business line leaders on growth of account/or market budgets
* Implement Product Line strategy and initiatives
* Act as sales Subject Matter Expert as needed to support growth.
* Ensure that all projects comply with Case Study, Cost Savings, BI Data requirements and Value Add's.
* Understands, assesses and mitigates risks and outcomes affecting the SL
Miscellaneous
* Any and all other duties and tasks assigned.
* Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice.
Skills and Other abilities
* Proficient in FM: Systems move management module and/or facilities management system
* Strong Microsoft Excel skills
* Microsoft Projects skills
* Ability to utilize the Microsoft Office suite of technologies
* Proficient in Corrigo
* Background in project management, construction management, architecture or project strategy planning is desirable
* Organizational skills with the ability to identify and manage priorities
* Excellent written and verbal communication skills
* Detail-oriented
* Flexibility with work hours and travel as needed
* Ability to multi-task and work both in a team and independently
* Strong working knowledge of architectural drawings and furniture and space planning concepts
* Highly organized with strong analytical skills
* Strong interpersonal skills with an ability to interact with executive level external and internal clients
* Highly organized with strong analytical skills
* Ability to manage all aspects of move management projects effectively and efficiently including, but not limited to budgeting, scheduling and change orders
* Previous experience effectively supervising, training, mentoring and evaluating several move managers at various levels within the organization/team
* Capacity to deal with ambiguity and address complex problems
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
* Manage all project activities on account and/or projects assigned
* Oversee the planning, scheduling and implementation of project scope
* Proactively manage project-related issues on account or assignment
* Ensure JLL best practices and policies are being followed
* Facilitate a project kick-off meeting with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned
* Participate in select planning meetings, project meetings and other account specific requirements
* Review project goals and objectives, making changes where necessary to ensure desired project results
* Review the developed and implemented move/occupancy project plan and budget through collaboration with the client, facility manager, project manager and Construction manager
* Review project status and tracking reports, process purchase orders and invoices for due diligence and financials
* Oversee the project scope and budget, proactively address out-of-scope items with the client and if needed, initiate change orders
* Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
* Oversee the preparation of various RFP's needed for vendor and contractor services for the complete project
* Ensure the incorporation of "best practices" into projects
* Ensure that meetings to review project schedules with all participating vendors and key stakeholders are initiated and held regularly
* Identify and address areas of concern regarding potential liabilities and risk
* Ensure project processes are managed in accordance with the client's and JLL policies and procedures
* Oversee the procurement of all necessary vendors and outside labor
* Oversee the management of supporting suppliers (technology, telephone, furniture, etc.)
* Evaluate vendors to ensure compliance with the standards of performance
* Ensure performance of data input into client system to maintain occupancy information.
* Develop and deliver required project specific reporting
* Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics, and business practice.
* Oversee the work orders and small project management, including but not limited to furniture reconfigurations and space enhancements
* Ensure the coordination with various service providers to determine appropriate date(s) for implementation and communicate those dates
* If necessary, determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)
Growth of Company
* Participate in industry, networking, and educational events; with confidence, represent JLL's core business
* Partner with business line leaders on growth of account/or market budgets
* Implement Product Line strategy and initiatives
* Act as sales Subject Matter Expert as needed to support growth.
* Ensure that all projects comply with Case Study, Cost Savings, BI Data requirements and Value Add's.
* Understands, assesses and mitigates risks and outcomes affecting the SL
Miscellaneous
* Any and all other duties and tasks assigned.
* Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice.
Skills and Other abilities
* Proficient in FM: Systems move management module and/or facilities management system
* Strong Microsoft Excel skills
* Microsoft Projects skills
* Ability to utilize the Microsoft Office suite of technologies
* Proficient in Corrigo
* Background in project management, construction management, architecture or project strategy planning is desirable
* Organizational skills with the ability to identify and manage priorities
* Excellent written and verbal communication skills
* Detail-oriented
* Flexibility with work hours and travel as needed
* Ability to multi-task and work both in a team and independently
* Strong working knowledge of architectural drawings and furniture and space planning concepts
* Highly organized with strong analytical skills
* Strong interpersonal skills with an ability to interact with executive level external and internal clients
* Highly organized with strong analytical skills
* Ability to manage all aspects of move management projects effectively and efficiently including, but not limited to budgeting, scheduling and change orders
* Previous experience effectively supervising, training, mentoring and evaluating several move managers at various levels within the organization/team
* Capacity to deal with ambiguity and address complex problems
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
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