What are the responsibilities and job description for the Executive Assistant position at JLL?
As Executive Assistant for our Portfolio Clients, Services & Industries Leadership, you’ll play a key role in the successful growth of our business. You will be collaborating across the team and organization to provide phenomenal support. This critical role relies on precise execution, excellent communication skills and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of our teams. If you consider yourself a proactive, organized, and creative team-player, please consider applying!
Responsibilities
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.
Responsibilities
- Provide senior level executive administrative support
- Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
- Draft and prepare executive level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
- Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensuring smooth logistics for internal and external meetings
- Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
- Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
- Conduct research, gather data, and prepare executive-level reports, documentations, and presentations
- Organize and maintain documents and files ensuring ease of access and retrieval of information
- Assisting with various special projects and assignments to support the executive’s business objectives
- Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
- Build and maintain positive relationships with internal and external stakeholders
- Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism
- Bachelor’s degree or equivalent experience strongly preferred
- At least 2-3 years of executive assistant experience supporting high-level executives
- Proven ability to handle confidential information discreetly in a diplomatic manner
- Unflappable, flexible, and can overcome a learning curve quickly
- Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
- Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet preferred.
- Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx, Zoom, etc.
- Ability to work across multiple time zones
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.
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