What are the responsibilities and job description for the Facilities Coordinator position at JLL?
Pay: $43000 - $62000
Schedule: M - F; 8a - 5p
Location: 701 Brickell Avenue, Miami, FL
Job Summary
Provide general overall Facilities Management services including continuous monitoring of the facility. Work with facility manager(s) and/or assistant facility managers to handle routine facility management operations, including but not limited to: procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable. Supporting tasks for site events to ensure any assigned tasks for the group or our sub-contractors are completed.
Administrative Function
Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day to day workload
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate/support special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Communication and Relationship CoordinationProvide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal
Compliance
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Knowledge, Skills & Abilities
Experience working within Corrigo or other CMMS/Automated Work Order systems highly preferred
Bilingual (English & Spanish) highly preferred
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Able to lift up to 50 lbs to assist with furniture moves and event set ups
Associates degree in facilities management, building, business, or other related field; or equivalent work experience; Bachelor's degree a plus
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Schedule: M - F; 8a - 5p
Location: 701 Brickell Avenue, Miami, FL
Job Summary
Provide general overall Facilities Management services including continuous monitoring of the facility. Work with facility manager(s) and/or assistant facility managers to handle routine facility management operations, including but not limited to: procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable. Supporting tasks for site events to ensure any assigned tasks for the group or our sub-contractors are completed.
Administrative Function
Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day to day workload
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate/support special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Communication and Relationship CoordinationProvide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal
Compliance
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Knowledge, Skills & Abilities
Experience working within Corrigo or other CMMS/Automated Work Order systems highly preferred
Bilingual (English & Spanish) highly preferred
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Able to lift up to 50 lbs to assist with furniture moves and event set ups
Associates degree in facilities management, building, business, or other related field; or equivalent work experience; Bachelor's degree a plus
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Salary : $43,000 - $62,000
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