What are the responsibilities and job description for the Facilities Coordinator position at JLL?
Are you looking for an opportunity to work for a company that offers growth and stability? Consider joining our dedicated team of professionals as a Facilities Coordinator in Lancaster, PA!
Here is what some of your day will look like
Administrative Function
Assist the Facility Management Team with tactical planning for the team's goals and objectives
Ordering of administrative supplies, equipment, uniforms, and badges to support facility team members
Coordinate special events in support of the client or JLL including providing support for meetings or conference rooms
Assist with the coordination and scheduling of maintenance activities
Administer tracking of incident and insurance claims and facilitate communication with Risk Management
Review lease documents to determine service responsibilities
Maintain shared PTO calendar for JLL account team members
Communication and Relationship Coordination
Provide general overall facility management services including continuous monitoring of office/facility work orders
Act as an interface with the client, visitors, and guests
Ensure appropriate follow-up with Client employees on service requests to ensure satisfaction
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption
Communicate with landlords concerning service responsibilities and coordination
Compliance
Administer tracking list of critical equipment maintenance and testing, communicate testing notifications, and OSHA safety reporting
Assist with work order requests, analysis, and performance reporting
Assist with researching, analyzing, and reporting budget variances
Administer user access permissions and compliance for account-specific systems
Here is who we are looking for
Professionals with:
2 years of experience in property or facility administration
Proficiency with Microsoft Office including advanced knowledge of Excel spreadsheets
Preferred
An associate degree in facilities management, building or business
Experience with Corrigo
Pay $21.20 - 25.96/HR
Schedule: Monday - Friday 8 a.m. - 4 p.m. with a 30-minute paid lunch
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Here is what some of your day will look like
Administrative Function
Assist the Facility Management Team with tactical planning for the team's goals and objectives
Ordering of administrative supplies, equipment, uniforms, and badges to support facility team members
Coordinate special events in support of the client or JLL including providing support for meetings or conference rooms
Assist with the coordination and scheduling of maintenance activities
Administer tracking of incident and insurance claims and facilitate communication with Risk Management
Review lease documents to determine service responsibilities
Maintain shared PTO calendar for JLL account team members
Communication and Relationship Coordination
Provide general overall facility management services including continuous monitoring of office/facility work orders
Act as an interface with the client, visitors, and guests
Ensure appropriate follow-up with Client employees on service requests to ensure satisfaction
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption
Communicate with landlords concerning service responsibilities and coordination
Compliance
Administer tracking list of critical equipment maintenance and testing, communicate testing notifications, and OSHA safety reporting
Assist with work order requests, analysis, and performance reporting
Assist with researching, analyzing, and reporting budget variances
Administer user access permissions and compliance for account-specific systems
Here is who we are looking for
Professionals with:
2 years of experience in property or facility administration
Proficiency with Microsoft Office including advanced knowledge of Excel spreadsheets
Preferred
An associate degree in facilities management, building or business
Experience with Corrigo
Pay $21.20 - 25.96/HR
Schedule: Monday - Friday 8 a.m. - 4 p.m. with a 30-minute paid lunch
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
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