Facility Coordinator

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Service Delivery
Actively support an environment of teamwork, co-operation, performance excellence, and personal success.
Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.
Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
Other duties that may include but are not limited to reception and guest support, office supplies and equipment maintenance, management of building access passes, safety, and security support.
Update and maintain accurate records and official documentation for the site including web pages where any other activities to support JLL and/or operations, including, but not limited to moves/reconfigurations, events, reception, and building operations.
Financial Management
Work in collaboration and alignment with your FM and the IFM Finance Regional team to:
Maintain and report on related PO accruals as required in timely manner.
Responsible for managing all expenses to conclusion and are supported by a Purchase Order.
Ensure contractually correct and timely invoice processing (per agreed term).
Validate all Provider invoices submitted for payment are appropriate and consistent.
Change Management, Client Relationship Management, Marketing & Communications
Work in alignment with your FM and the Customer Experience Regional team to put in place action or communication plans to mitigate gaps of information, resistance to change or dissatisfaction.
Sourcing, Procurement and Supplier Performance
Work in collaboration and in alignment with your FM and the IFM Sourcing Regional team to evaluate and manage the vendor relationship relevant to the JLL scope for the site.
Requirements:
Possess Strong Written, Verbal, and People Skills
Microsoft Office Applications Experience Required: Word, Excel, PowerPoint, Outlook
Strong Organizational Skills with Ability to Plan /Manage Work without Direct Supervision
Financial and Technical Knowledge Preferred
Knowledge of Commercial Facility Maintenance Preferred
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!

Job Type: Full-time