Facility coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We’re JLL a leading professional services and investment management firm specializing in real estate.

We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who

help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune

500 company, we also have an inherent responsibility to drive sustainability and corporate social

responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better

world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and

sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re

honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve

our full potential is important to who we are today and where we’re headed in the future. And we know that

unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed

together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the

requirements below. We’re interested in getting to know you and what you bring to the table!

What this job involves :

The Floater Facilities Coordinator will provide support to other Facility Coordinators at multiple Sites and / or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring thatexpected service levels are achieved.

Service Delivery

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Act as back up support to other facility coordinators
• Conduct daily walkthroughs to ensure building appearance meets client expectations and standards and creating work orders when necessary via Corrigo
• Attend weekly building walks with client and JLL facilities management and creating work orders for issues to be addressed as necessary
• Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.
• Assist with inventory ordering and management
• Assist with asset management changes for new equipment
• Coordinate / Support special events in support of client or JLL
• Provide support to remote locations (Stockton / Tracy) as required
• Identify opportunities for improved operation and service excellence, making Recommendations for site improvement
• Perform minor repairs and investigative / troubleshooting where applicable
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.
• Review and manage the approval process for project workplans
• Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
• Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Other duties that may include but are not limited to : equipment maintenance, landlord correspondence for leased properties, escorting unbadged vendors, posting signage and assisting with name tags install
• Perform monthly preventative maintenance which includes but not limited to roof inspections, elevator testing, dock levelers, roll up doors, storm drains, etc. as needed
• Establish a good working relationship and rapport with vendors, client and JLL internal team

Client Relationship Management

• Comply with all requirements of the client contract and meet or exceed Key Performance Indicators
• Act as an interface with client and vendors
• Deliver an exceptional quality of service, as reflected by client feedback.
• Coordinate site operations in accordance with all agreed policies, procedures and contract scope.
• Ensure appropriate follow up with client on a regular basis

Sound like you? To apply you need to have :

• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office and a range of technology tools and platforms
• Possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
• Excellent communication, organization, proactiveness and problem-solving skills.
• Self-motivated; confident, energetic and flexible.

Benefits :

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being.

Our underlying benefits philosophy is this : be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

401(k) plan with matching company contributions

Medical, Dental & Vision Care

6 weeks of paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Estimated total compensation ran for this position is :

78,000.00 80,000.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed.

An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location :

On-site Santa Clara, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date.

You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.

g., Johnson & Johnson / Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may contact us at Accommodation Requests.

This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities.

Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Last updated : 2024-07-31

Salary : $78,000 - $80,000